Purchasing Clerk

Roles and Responsibilities The purchasing clerk prepares accurate and complete purchase orders for supplies, materials, and raw goods. The purchasing clerk initiates, prepares, processes, and verifies purchase orders following established guidelines to purchase the materials and goods by required by projects by the delivery dates. The purchasing clerk will maintain detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. The Purchasing clerk will speak directly with vendor representatives to gather pricing data, compare vendor offers for shipping rates and material prices, and maintain vendor contract information. Under the supervision of the purchasing supervisor, the clerk will schedule incoming and outgoing shipments to the particular job sites. The clerk will data enter into the company software when supplies and materials arrive. In addition, the purchasing clerk will arrange for returns and monitor the account to ensure the credit for the items are given correctly. The clerk will follow up with vendors to check in on late or missing shipments or to report damage goods. The Purchasing clerk will coordinate with internal installers to ensure the procurements needs are met promptly and efficiently.