Payroll Specialist

2 weeks ago

The Woodlands TX United States WGA Consulting Engineers Full time

WGA is a Houston-based professional consulting firm that was founded in 2007, WGA has experienced steady growth in a competitive market. This expansion is a result of our strong commitment to our clients providing them with the highest quality of work and service. We built our practice on the foundational beliefs that creative design drives successful projects, and that collaborative working relationships with municipalities, permitting authorities and local and state agencies yield tangible results throughout the development process. Our extensive range of experience includes industrial, commercial, large mixed-use, hospitality, healthcare, education, municipal and multi- and single-family residential projects. From large-scale industrial projects to preliminary feasibility studies, our goal is to provide value through creative and cost-effective design solutions. We have 4 locations across Texas: Houston, The Woodlands, Austin and San Antonio.

Responsibilities

We are seeking a meticulous and experienced Payroll Specialist to manage all aspects of payroll processing for our employees. The Payroll Specialist will be responsible for ensuring accurate and timely payroll, handling payroll-related inquiries, and ensuring compliance with all relevant laws and regulations. This role is critical to maintaining employee satisfaction and operational efficiency within our growing civil engineering firm.

Payroll Processing:

  • Manage end-to-end payroll processing for all employees, including data entry, validation, and reconciliation.
  • Calculate wages, overtime, deductions, bonuses, and other forms of compensation.
  • Ensure payroll is processed accurately and on time in accordance with company policies and legal requirements.

Payroll Compliance:

  • Stay updated on changes in payroll laws and regulations, ensuring compliance with federal, state, and local requirements.
  • Prepare and submit payroll tax filings, including quarterly and annual reports.
  • Handle garnishments, tax levies, and other payroll deductions as required by law.

Employee Records Management:

  • Maintain accurate payroll records, including employee timekeeping, wage adjustments, and benefits deductions.
  • Ensure confidentiality and security of payroll data.

Benefits & Deductions Administration:

  • Coordinate payroll-related aspects of employee benefits, including health insurance, retirement plans, and other voluntary deductions.
  • Process benefit changes, enrollments, and terminations in the payroll system.

Payroll Reporting:

  • Generate and distribute payroll reports, including earnings statements, payroll summaries, and labor cost analyses.
  • Provide payroll data and analysis to finance and HR teams as needed.

Employee Support:

  • Respond to employee inquiries regarding payroll, timekeeping, and deductions in a timely and professional manner.
  • Resolve payroll discrepancies by collecting and analyzing information.

System Management:

  • Maintain and update payroll systems and software, ensuring accurate data management and integration with other HR systems.
  • Work with IT and HR teams to troubleshoot and improve payroll system functionality.

Auditing & Reconciliation:

  • Perform regular audits of payroll data to ensure accuracy and compliance.
  • Reconcile payroll-related accounts, including expense reports, benefits, taxes, and other deductions.

Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
  • 3+ years of experience in payroll processing, preferably within the civil engineering, construction, or related industry.
  • Strong knowledge of payroll practices, tax regulations, and labor laws.
  • Proficiency in payroll software (Paycom, Ajera) and Microsoft Office Suite, especially Excel.
  • Excellent attention to detail and accuracy in data entry and reporting.
  • Strong analytical and problem-solving skills.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Excellent communication and interpersonal skills.

EEO STATEMENT

WGA, LLP is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLP does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA, LLP will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA, LLP explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLP.

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