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Accounts Payable Clerk

1 month ago

Redwood City CA United States Chavezsuper Full time

Location: Redwood City, CA (on-site)

Summary: The position of Accounts Payable Clerk performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Provides financial, clerical and administrative services to ensure efficient and accurate payment of accounts.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Essential Duties and Responsibilities:
  1. Reviews, sorts and matches invoices and checks requests, ensuring proper approval prior to payment.
  2. Sets invoices up for payment.
  3. Prepares and processes accounts payable checks.
  4. Verifies vendor accounts by reconciling monthly statements and related transactions.
  5. Monitors accounts to ensure payments are up to date.
  6. Researches and corrects invoice discrepancies.
  7. Maintains files and documentations thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  8. Corresponds with vendors and responds to inquiries.
  9. Produces monthly reports.
  10. Assists in month end closing.
  11. Complies with company’s safety rules and sanitation standards.
Necessary Skills and Qualifications:
  1. Thorough knowledge of accounts payable and general bookkeeping procedures.
  2. High School or GED equivalent.
  3. Must be able to set priorities, organize and accomplish tasks often within strict time limitations.
  4. Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  5. Must be extremely organized and motivated, pay excellent attention to detail, and possess strong verbal, written, and computer skills, including a high proficiency in Microsoft applications.
  6. Must be able to multi-task, have a positive attitude, and a great work ethic.
  7. Strong organizational, problem solving and analytical skills, able to manage priorities and workflow.
  8. Excellent interpersonal and communication skills.
  9. Preferred but not required bilingual skills (English and Spanish).
  10. Intermediate reading and writing skills.
  11. Professional appearance and demeanor.
  12. Ability to understand and follow written and verbal instructions.
  13. Ability to effectively communicate with people at all levels and from various backgrounds.
  14. Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Work Environment:

The work environment is appropriate and comfortable to perform the main functions of the job.

Physical Requirements:
  1. Sitting job most of the time, sometimes long periods of time.
  2. Occasional walking.
  3. Occasional bending and twisting from the waist and hips.
  4. Interacting with different groups of individuals by telephone.
  5. Occasional lift and/or move up to 30lbs.
  6. Must have good vision, hearing and speaking abilities.

IMPORTANT DISCLAIMER NOTICE: The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.

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