Finance Assistant

1 week ago

Concord NH United States Prenax Full time

Company Profile:

Prenax, Inc. provides information resource management services to companies in the financial, professional, and legal services sector, to academic, medical, and public libraries as well as federal and local government agencies. As a subscription management partner, Prenax provides clients with a one-stop solution for managing digital and paper subscriptions, e-journals, data licenses, books/eBooks and corporate or professional memberships.


ROLE SUMMARY *:

Responsible for the day-to-day tasks within our Finance Team. To be successful, the ideal candidate should have a strong knowledge of accounting principles, with a focus on accounts payable and accounts receivable areas, aptitude with credit card, bank and intercompany monthly reconciliations, and year-end financial closing processes. This is a high-volume position with the A/P team processing up to 100+ supplier invoices per day. Strong customer focus; respond to internal/external customer requests in a timely manner. Provide exceptional customer service/support.


MISSION STATEMENT:

Prenax provides an outsourced procurement and management service for subscription-based resources to companies and institutions globally, supported by premium, dedicated customer service and a user-friendly platform.


VISION STATEMENT:

To be recognized as the world’s most trusted partner for the management of subscription-based resources.

ROLE ACCOUNTABILITIES AND SPECIFIC DUTIES:

·        Assist in the processing of a high volume of accounts payable invoices accurately in a timely manner.

·        Verify the accuracy of invoices, purchase orders, and payment requests.

·        Customer Account Reconciliation for payment record accuracy.

·        Ownership of, preparation and maintenance of financial reports related to accounts payable and receivable functions.

·        Analyzing data: Researching and analyzing data to identify trends, variances, and accuracy; cash flow projections.

·        Preparing reports: Preparing reports on financial activities and internal controls. 

·        Work directly with CFO to manage Month and fiscal year-end closing procedures, including credit card reconciliations and bank reconciliations.

·        Handle escalated financial inquiries via our internal ticketing system.

·        Collaborate with the finance team and account managers to resolve discrepancies or billing issues.

·        Communication with vendors to resolve discrepancies or inquiries.

 

Corporate Culture

  • Demonstrates a commitment to the company’s internal and external values. 
  • Contributes to our collaborative, team-based environment. 
  • Exhibits and inspires camaraderie across the organization.

 

POSITION SPECIFICATIONS:

A. EDUCATION:      EDUCATIONAL LEVEL                   

        REQUIRED:     Bachelor’s Degree Preferred                             


B.      Required Experience

  • 3+ years’ experience in financial environment, completed degrees or relevant certificates may be substituted for experience. Accounting experience.


C.      Qualifications:

  • Knowledge of General Accepted Accounting Principles (GAAP).
  • Previous Accounting Experience required.
  • Advanced or high-level skills in Microsoft Office Suite (specifically Excel) strongly preferred.
  • Aptitude to quickly learn navigation of an automated accounting and financial ERP system.
  • Strong analytical skills.
  • Comfortable Telephone skills.
  • Knowledge of basic mathematics and problem-solving skills.
  • Ability to thrive in a high-volume business environment.
  • Ability to interpret and work with financial data, perform calculations, and draw conclusions where necessary.
  • Ability to understand and interpret vendor invoices, statements, and other requests for payment.
  • Attention to detail and accuracy.
  • Ability to communicate clearly, concisely, accurately, and professionally, both verbally and in writing.
  • Strong interpersonal skills and desire to work in a collaborative environment with System and institutional leaders, as well as colleagues in other financial affairs departments.
  • Openness to 360-degree feedback and desire to learn and grow continuously.


Compensation dependent on education and experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, and paid time off.


Position is full-time, Monday – Friday, 8:00am-5:00pm in-office, Concord, NH.


Prenax, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, age, national origin, religion, sexual orientation, or any reason prohibited under Federal, State or local laws.

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