HR & Finance Assistant

4 weeks ago

Boston MA United States JobGet Staffing Full time

OVERVIEW:

The Human Resources (HR) & Finance Assistant will have the chance to gain valuable skills and deeper insight into the areas of a company that provides relocation services. In this role, the HR & Finance Assistant will support HR and Finance departments with accounting functions and various administrative tasks. It is a great opportunity to gain a total company perspective with two departments that work with all facets of the HOU.


The HR & Finance Assistant possesses a solid ethical framework, an understanding of confidentiality, and demonstrates integrity, accountability, and a strong work ethic in prior work experience.

HR RESPONSIBILITIES:

  • Assists during the pre and post-hiring process
    • Coordinates scheduling of phone screens, interviews, and new hire orientation.
    • Ensures receipt of all reviewed and interviewed candidates' resumes for Affirmative Action reports.

  • Assists in the orientation and onboarding process
    • Prepares materials for employee onboarding.
    • Order laptops, badges, and business cards, and set up employees in the Concur system.

  • Provide general HR support
    • Track new hire laptop distribution and collection
    • Manage Employee Recognition Program
    • Assist with HR File Audits

FINANCE RESPONSIBILITIES:

  • Manage the accounts payable process by approving expenses and invoices through Concur and inputting all bills received by mail or email into QuickBooks.
  • Work closely with management to ensure proper billing submission of expenses and payment status and investigate discrepancies.
  • Train & hold monthly concur drop-in sessions for all staff & new hires.
  • Resolve Concur login issues.
  • Process checks weekly and as needed.

OTHER RESPONSIBILITIES:

  • Screen and direct incoming calls and take messages.
  • Receive and distribute daily mail and packages, responsible for mailing out all outgoing mail and packages.
  • Track inventory of office supplies and place orders as needed.
  • Liaise with IT to resolve phone, computer, and printer issues as necessary.
  • Set up and mail Hotspots when requested.

QUALIFICATIONS:

  • Associate degree in Human Resources, Finance, or Accounting or at least three years of related experience or an equivalent combination of experience and training.
  • A demonstrated ability to maintain strict confidentiality when handling sensitive information is essential.
  • Knowledge of Microsoft Office Suite, Word, and Excel is a must.
  • Familiarity with finance software, database applications, or programs like Concur & QuickBooks.
  • Excellent verbal, written, and in-person communication skills.
  • Ability to multi-task, meet pressing deadlines and anticipate needs.
  • Ability to work independently and autonomously.
  • Excellent organization, interpersonal skills, and attention to detail
  • Adaptable to competing demands and demonstrate the highest level of customer/client service and response.
  • The position requires occasionally lifting office products and supplies, up to 20 pounds.
  • Reliable transportation is needed.

Requirements:

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is required to talk and hear regularly. The employee must be able to remain in a stationary position 80% of the time. The employee needs to move inside and outside the office to access file cabinets and office equipment. The position requires occasionally lifting office products and supplies, up to 20 pounds, and traveling to various locations for meetings. Reliable transportation is needed.

Physical Requirements: Physical demands described represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Qualification Requirements: To perform this job successfully, an individual must perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


HOU offers a competitive salary and a comprehensive benefits package, including health, health reimbursement account (HRA), FSA, life, vision, dental, disability insurance, professional development support, paid time off and sick leave, and a 401K retirement plan. HOU is an Equal Opportunity Employer.

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