ID Program Coordinator

2 days ago

Boston MA United States Brigham and Women’s Hospital Full time

Job Description - ID Program Coordinator (3307812)

We are looking for an enthusiastic and organized individual to join our Security & Parking Department as an ID Program Coordinator . In this role, you will be the first point of contact for individuals needing assistance, and you’ll be responsible for creating and managing ID badges for all authorized personnel. You’ll be part of a supportive team that helps ensure the smooth operation of the hospital’s security systems while delivering excellent customer service.

What You'll Do:
  • Create and distribute ID badges for hospital employees, contractors, and other authorized individuals.
  • Ensure that everyone receiving an ID badge has proper authorization.
  • Maintain accurate and up-to-date records, both physical and digital, related to ID badges and authorization letters.
  • Conduct annual audits of ID badge records, ensuring accuracy and compliance.
  • Collect and process payments for lost ID badges, ensuring timely deposits.
  • Maintain and troubleshoot equipment related to ID badge manufacturing and record-keeping.
  • Manage the alarm and cardreader access system, ensuring authorized personnel can access restricted areas.
  • Submit daily activity reports and offer suggestions to improve processes.
  • Perform general office duties, including answering phones, filing, and other tasks as needed.
Why Work With Us?
  • You’ll be part of an inclusive team that values innovation, creativity, and diverse perspectives.
  • We are committed to providing reasonable accommodations to ensure individuals with disabilities can perform essential job functions and participate fully in the workplace.
  • This is more than just a job – it’s a chance to make a positive impact on the daily operations of a world-class hospital and the lives of the people we serve.
What You’ll Need to Succeed:
  • Strong communication skills to interact with employees, patients, and visitors in a helpful and friendly manner.
  • Proficiency with computers and the ability to learn our systems quickly.
  • Detail-oriented mindset to manage records and conduct audits accurately.
  • Ability to work in a fast-paced environment, handle multiple tasks, and maintain a high level of organization.
  • Typing speed of 40-50 words per minute is preferred.
  • Prior office experience (2-3 years) and college or business school training are highly desired.

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location

MA-Boston-BWH Longwood Medical Area

Work Locations

BWH Longwood Medical Area
75 Francis Street

Job

SecurityServ/LawEnforce/Driver-Other

Organization

Brigham & Women's Hospital(BWH)

Schedule

Full-time
Standard Hours 40

Shift

Day Job
Posted Shift Description M-F 8:00a-4:30p

Employee Status

Regular

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