Event Coordinator

2 days ago

Jacksonville Beach FL United States Generation W Full time

POSITION SUMMARY

Generation W Inc, is a nonprofit service organization focused on educating, inspiring, and connecting women and girls. It is dedicated to building community, bringing people together, and advancing and enhancing their lives. Generation W has developed and executes several programs, Generation W, Generation WOW and Generation WORKS and WOWsdom

The Generation WOW Events Coordinator is responsible for coordinating all aspects of the major Generation W, Generation WOW, and Generation WORKS events as well as supporting events. We’re looking for a highly skilled professional who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with the team in drafting service contracts, and manage communications with attendees, speakers, volunteers, and partners. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.

DETAILED RESPONSIBILITIES

Listed below are the major duties and responsibilities of this position:

  • Coordinate the planning and execution of all the company’s events
  • Uphold the company’s mission and vision with every event
  • Plan events with attention to financial and time constraints, keep budgets and timelines under control at all times
  • Handle day-to-day administration of events and programs, including:

  • help create success goals for each event

  • work with the team and partners to find the best dates for the events

  • create registration platforms and manage ticket sales

  • recruit and manage volunteers for the events

  • plan, set up, and manage front-of-house operations (registration, vendors, raffles, catering)

  • research vendors and make selections based on their creativity, quality, and cost venue, (catering, decorations, musicians, etc.)

  • lock down and manage day-of logistics

  • work with a graphic designer to produce event signage/materials/program

  • coordinate outreach for registrations and ticket sales

  • manage speakers and their arrangements

  • send and track invitations and RSVPs

  • plan travel to events outside of Jacksonville

  • oversee event happenings and act quickly to resolve problems

· Ensure that all financial records of the events are up to date

· Evaluate the event’s success and submit reports

QUALIFICATIONS AND EXPERIENCE

• Experience in event planning or event coordination in a not-for-profit environment

• Proven track record of creative, successful events

• Experience working with colleagues in graphic design, sales, marketing, and communications

• Excellent organizational, communication, negotiating, problem solving and multitasking skills

• Ability to remain calm under pressure and maintain a customer-service mindset

• Excellent organizational and time management skills with a strong attention to detail and ability to prioritize and ensure that deadlines are met

• Experience in managing budgets and tracking expenses

• Highly motivated and self-driven individual. Passionate and creative professional with the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

• Leads with the mission in mind and the values of Generation W.

• Excellent verbal/written communication skills, highly effective interpersonal skills, and the ability to communicate with diverse personalities in a tactful, mature, and professional manner.

• Strong business acumen with the ability to monitor, compile, and analyze data to guide decision-making and capitalize on opportunities.

• Able to quickly establish a rapport with internal and external stakeholders.

• Ability to remain flexible and work within a collaborative and team-oriented environment.

• Demonstrated proficiency in the use of Canva, Dropbox, CRM Systems, Google Suite, and Microsoft Office programs including Word, Excel and PowerPoint.

• Bachelor's degree from an accredited college or university.

•T

ravel with the team members to events and meetings in the relevant markets

for the indicated events/meetings.

GENERATION W VALUE SET

The Generation W Events Coordinator

should demonstrate competence in the following:

Creativity/Innovation:

Develop new and unique ways to improve the operations of the organization and the events. Ability to utilize an open mindset, fluidity of thought, and ability to pivot based on changing situations.

Foster Teamwork:

Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

Plan:

Develop processes & and determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.

Problem Solver:

Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Support Ethical Culture:

Understand ethical behavior and business practices, and ensure that your own behavior and the behavior of others are consistent with these standards and align with the values of the organization.

Expedited Progress:

Set and adhere to ambitious timelines and project milestones without compromising quality. Continuously seek ways to accelerate progress.

  • Event Coordinator

    1 day ago

    jacksonville beach, United States Generation W Full time

    POSITION SUMMARY Generation W Inc, is a nonprofit service organization focused on educating, inspiring, and connecting women and girls. It is dedicated to building community, bringing people together, and advancing and enhancing their lives. Generation W has developed and executes several programs, Generation W, Generation WOW and Generation WORKS and...

  • Event Coordinator

    3 days ago

    Jacksonville Beach, United States Generation W Full time

    POSITION SUMMARY Generation W Inc, is a nonprofit service organization focused on educating, inspiring, and connecting women and girls. It is dedicated to building community, bringing people together, and advancing and enhancing their lives. Generation W has developed and executes several programs, Generation W, Generation WOW and Generation WORKS and...

  • Event Coordinator

    2 days ago

    Aventura, FL, United States 10X Health System Full time

    POSITION SUMMARYThe Event Coordinator provides end-to-end support in managing a high volume of events and workshops throughout the year. This individual takes full ownership of the administrative processes, ensuring seamless operations and remarkable experiences. Their exceptional organizational skills and meticulous attention to detail contribute to...

  • Event Coordinator

    3 weeks ago

    Jacksonville, Florida, United States Mugwump Productions Full time

    Job OpportunityMugwump Productions is seeking a highly motivated and organized Event Planner Assistant to join our team. As an Event Planner Assistant, you will be responsible for assisting with the planning and execution of events, including corporate events, conferences, and other productions.Key Responsibilities:Assist with event planning and...

  • Event Coordinator

    3 weeks ago

    Jacksonville, Florida, United States Sight & Sound Productions Full time

    Job OverviewSight & Sound Productions is seeking a highly motivated and organized Event Planner Assistant to join our team. As an Event Planner Assistant, you will play a crucial role in supporting our Project Managers in planning and executing high-profile corporate events.Key ResponsibilitiesAssist Project Managers in organizing audio-visual production for...

  • Event Coordinator

    3 weeks ago

    Jacksonville, Florida, United States Mugwump Productions Full time

    Job DescriptionAre you passionate about creating memorable events for clients? Mugwump Productions is seeking an Assistant Project Manager to join our team.What We Offer:Paid time offMedical, Dental and Vision Insurance, 401KStarting at $40,000 + Bonus PlanTeam focused cultureOpportunity to develop your talent and grow within our companyComplementary tickets...

  • Event Sales Coordinator

    12 minutes ago

    Miami, FL, United States EPIC Entertainment Group, LLC Full time

    REPORTS TO: General ManagerLOCATION: Miami, FLABOUT FAIRCHILD TROPICAL BOTANIC GARDEN:Fairchild Tropical Botanic Garden is among the world’s best tropical botanic gardens where you fill find internationally renowned collections of cycads, flowering trees, tropical fruits, vines, aroids, and endangered species, which provide a living laboratory for...

  • Retail Event Coordinator

    2 weeks ago

    Jacksonville, Florida, United States Michaels Stores Full time

    Event Planning and Customer Service SpecialistAt Michaels Stores, we're looking for a skilled Event Planning and Customer Service Specialist to join our team. As an Event Planning and Customer Service Specialist, you will be responsible for planning and coordinating events within our store to provide a stress-free, fun, and engaging experience for our...

  • Retail Event Coordinator

    3 weeks ago

    Jacksonville, North Carolina, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and organized Retail Event Coordinator to join our team at Michaels Stores. As a key member of our store team, you will be responsible for planning, coordinating, and facilitating events to provide a stress-free, fun, and engaging experience for our guests. You will also deliver exceptional customer service by...

  • Event Coordinator

    3 days ago

    Austin, TX, United States Miracom Hive Full time

    Join Our Team as an Event Coordinator and Create Unforgettable Experiences!Are you passionate about events and looking to make your mark in the industry?We are looking for a dedicated Event Coordinator to support our event planning team. You'll play a key role in ensuring our events run smoothly and successfully.ResponsibilitiesCoordinate event logistics,...

  • Community Event Coordinator

    2 weeks ago

    Jacksonville, North Carolina, United States Lowes Foods Full time

    Community Table Coordinator RoleThe Community Table Coordinator will play a key role in supporting events in our stores, including monetized events and sampling initiatives. This position requires a passion for food and the ability to tell engaging stories.Responsibilities:1. Execute community driving and monetized events in the stores 4-5 times a week,...

  • Event Coordinator

    3 weeks ago

    Long Beach, California, United States Eastza limited Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Eastza Limited. As an Event Coordinator, you will be responsible for assisting with the planning and execution of various events, including promotional activities, community gatherings, and pop-up events. Your primary duties will...

  • Event Coordinator

    3 days ago

    Pittsburgh, PA, United States Malibu Events Promotions Full time

    Organize and Inspire: Event Coordinator Needed ASAP!Are you an organized and energetic individual with a knack for planning?We are seeking a detail-oriented Event Coordinator to assist in planning and executing events nationwide. This is an excellent opportunity to grow your career in event management.ResponsibilitiesAssist in planning and organizing events,...

  • Event Coordinator

    1 month ago

    Virginia Beach, Virginia, United States Smart Solutions Inc Full time

    Event Assistant Job DescriptionSmart Solutions Inc is seeking a highly organized and detail-oriented Event Assistant to support our event planning and execution team.Key Responsibilities:Assist in the planning and coordination of events, including logistics, scheduling, and vendor management.Support the event team in organizing event materials and...

  • Retail Event Coordinator

    4 weeks ago

    Jacksonville, North Carolina, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and organized Event Coordinator/Customer Service Team Member to join our team at Michaels Stores. As a key member of our store team, you will be responsible for planning, coordinating, and facilitating events, as well as providing exceptional customer service to our guests.Key ResponsibilitiesPlan and coordinate...

  • Events Coordinator

    1 month ago

    Washington, DC, United States Strativia Full time

    Job Purpose: The Events Coordinator will play a critical role in planning, coordinating, and executing a high-profile Forum and Expo for Strativia's Customer. This temporary position requires strong event management skills and effective communication with multiple stakeholders to ensure the event's success. The role includes overseeing logistics, managing...

  • Event Coordinator

    3 weeks ago

    Palm Beach, Florida, United States Chamber of Commerce of the Palm Beaches Full time

    {"h1": "Event Manager Job Description", "p": "We are seeking an experienced Event Manager to join our team at the Chamber of Commerce of the Palm Beaches. As an Event Manager, you will be responsible for planning, coordinating, and executing various events to ensure successful outcomes for the organization and its clients. Key Responsibilities: * Prepare...

  • Retail Event Coordinator

    2 weeks ago

    Jacksonville, Florida, United States Michael's Inc Full time

    Event Planning and Customer Service SpecialistAt Michaels, we're looking for a skilled Event Planning and Customer Service Specialist to join our team. As an Event Planning and Customer Service Specialist, you will be responsible for planning and coordinating events within our store to provide a stress-free, fun, and engaging experience for our guests. You...

  • Event Coordinator

    3 weeks ago

    Vero Beach, Florida, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and organized Event Coordinator to join our team at Michaels Stores. As an Event Coordinator, you will be responsible for planning, coordinating, and facilitating events within our store to provide a stress-free, fun, and engaging experience for our guests. You will also be responsible for delivering excellent...

  • Retail Event Coordinator

    3 weeks ago

    Jacksonville, Florida, United States Michael's Inc Full time

    Job SummaryWe are seeking a highly motivated and organized Retail Event Coordinator to join our team at Michaels Inc. The ideal candidate will have excellent communication skills, be able to work effectively in a fast-paced environment, and have a passion for delivering exceptional customer service.Key ResponsibilitiesPlan, coordinate, and facilitate events...