Capital Projects Administrative Assistant-2
1 week ago
Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ's Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we're committed to providing outstanding service and convenience to our members, helping them save on the products and services they need for their families and homes.
The Benefits of working at BJ's
- BJ's pays weekly
- Eligible for free BJ's Inner Circle and Supplemental membership(s)
- Generous time off programs to support busy lifestyles
o Vacation, Personal, Holiday, Sick, Bereavement Leave, Jury Duty
- Benefit plans for your changing needs
o Three medical plans , Health Savings Account (HSA), two dental plans, vision plan, flexible spending
- 401(k) plan with company match (must be at least 18 years old)
eligibility requirements vary by position
medical plans vary by location
Job Summary:
The Construction / Facilities Admin shall provide administrative support to the construction directors, project managers, general contractors and sub-contractors for new capital projects. This position will act as the main point of contact for vendors, subcontractors, and various construction services teams for new vendor setup forms, onboarding new contractors for invoice processing through SAP / Ariba, AIA documents and processing vendor invoices within Ariba, Verisae and SAP for self-develop projects. This includes tracking overall costs for each trade against budget and processing contractor permit, insurance documents for all capital projects. The vendor setups include data entry, processing contracts with Finance, Risk and Procurement to ensure contractors are paid within the agreed terms and ordering equipment / supply orders for the construction team as required per project. This position will work closely with Construction, Procurement, Risk, Safety, Finance, Legal, IT and AP to manage and track all processes for self-develop projects and capital improvement for existing clubs.
Major Tasks, Responsibilities, and Key Accountabilities:
-Identify and process all permit forms for capital projects including NDAs, NOCs, AIAs, Sunbiz forms for FL clubs and all required permit applications that require signatures and tracking.
-Coordinate the permit filings with the expediting firm and get required signatures from BJ's team as necessary for all capital projects
-Maintain tracking budget for self-developed capital projects
-Control communications and documents between contractors, suppliers and BJ's internal departments to support the capital projects
-Communicate with key internal Support Center partners in Finance, Risk, Procurement to support Property Development capital projects
Qualifications:
-1-3 years of related processing / project management experience
-Experience with SAP, Ariba, Tableau or related electronic database and ordering systems preferred.
-Strong written and verbal communication skills with the ability to communicate across the organization
-Proficient in Word, Xcel and PP
In accordance with the Pay Transparency requirements, the following represents a good faith estimate of the compensation range for this position. At BJ's Wholesale Club, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is starting from $18.99.
-
Capital Projects Administrative Assistant-2
2 weeks ago
Marlborough, MA, United States BJ's Wholesale Club Full timeJoin our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ's Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we're committed to providing outstanding service and...
-
Capital Projects Administrative Assistant-2
1 month ago
Marlborough, United States BJ's Wholesale Club Full timeJoin our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service...
-
Marlborough, Massachusetts, United States BJ's Wholesale Club Full timeBecoming a part of BJ's Wholesale Club means being part of a collaborative and inclusive environment where all team members can learn, grow, and be their authentic selves.Our team is committed to providing outstanding service and convenience to our members, helping them save on the products and services they need for their families and homes.The Benefits of...
-
Capital Projects Administration Supervisor
2 weeks ago
Marlborough, MA, United States BJ's Wholesale Club Full timeJoin our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ's Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we're committed to providing outstanding service and...
-
Capital Projects Administration Supervisor
1 month ago
Marlborough, United States BJ's Wholesale Club Full timeJoin our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service...
-
Marlborough, Massachusetts, United States BJ's Wholesale Club Full timeJob SummaryThe Construction/Facilities Administration Supervisor shall provide supervisory support to the capital projects administration assistants. This position will act as the main point of contact for vendors, subcontractors, and various construction services teams for new vendor setup forms, onboarding new contractors for invoice processing through...
-
Assistant Project Manager
1 month ago
Boston, MA, United States DBI Projects Full timePosition: Assistant Project ManagerPosition Description:DBI Projects is a multidisciplinary company that plans and manages real estate and capital projects. We are seeking an Assistant Project Manager to join our growing Boston office. This position provides the opportunity for a candidate to develop the requisite skills and expertise to manage projects. DBI...
-
Capital Projects Management Coordinator
1 week ago
Marlborough, Massachusetts, United States BJ's Wholesale Club Full timeBJ's Wholesale Club is a leading membership-based retailer offering a collaborative and inclusive work environment where team members can learn, grow, and be their authentic selves. Our team of over 34,000 members supports our clubs and communities in our Club Support Center, eight distribution centers, and through various business units.As a Capital...
-
Associate, Capital Projects
1 day ago
Boston, MA, United States Tbwa ChiatDay Inc Full timeGroma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently...
-
Capital Projects Operations Coordinator
1 week ago
Marlborough, Massachusetts, United States BJ's Wholesale Club Full timeAbout BJ's Wholesale ClubWe are a leading membership-based retailer offering a wide range of products and services to our members. Our team is dedicated to providing exceptional customer service, convenience, and value.Job SummaryThe Facilities and Construction Support Specialist will provide administrative support to the construction directors, project...
-
New York, NY, United States City of New York Full time*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES* Major Responsibilities Under general direction, with wide latitude for independent initiative and judgment, perform difficult and responsible administrative work in the capacity of assistant to a high-level executive manager. Maintain extremely demanding schedule for the Deputy Commissioner of...
-
Administrative Assistant
1 month ago
Weatherford, TX, United States DWG Capital Group Full timeCompany Description With over $1B closed in the past 24 months, DWG Capital Group is an award-winning boutique brokerage/capital markets firm located in Weatherford, TX. Our experienced team has closed over 15,000 MF units and millions of square feet of CRE in 40+ states, offering financing, buying, and exclusive selling services to our clients. Role...
-
Capital Projects Manager
2 days ago
Ventura, CA, United States College of Charleston Full timeUnder general supervision, responsible for overseeing third-party construction projects and managing contracts. This includes oversight of architect/vendor/contractor performance ensuring compliance with established scope of work, permits, drawings, and regulations before approving payments. The role involves verifying vendor/contractor qualifications and...
-
Asst. Director of Capital Projects
2 days ago
Baltimore, MD, United States Associated General Contractors Of America Full timeThe Assistant Director of Capital Projects will perform a variety of capital project management, administrative, and technical duties primarily in facility planning, design, construction supervision, and project management for Baltimore City Community College facilities. The candidate will serve as project manager for capital and operating budget projects,...
-
Project Coordinator
2 days ago
Newport Beach, CA, United States Sares Regis Group Full timeProject Coordinator - Capital Projects Job Locations: US-CA-Newport Beach Job ID: 2024-5056 Category: Administrative/Clerical Location: US-CA-Newport Beach Location Name: Sares Regis Corporate Office Overview We are growing -- come join our team! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and...
-
Project Manager
2 days ago
Washington, DC, United States Archinect Full timeINTRODUCTION The Capital Projects Manager (CPM) position is part of the District of Columbia Public Library (DCPL) Capital Planning and Construction division. The District of Columbia Public Library is a vital and cherished institution with significant ongoing investments in new and modernized libraries across all eight wards. Beautiful, award-winning,...
-
Capital Project Manager
4 weeks ago
Batavia, IL, United States Covenant Living Communities Full timeWe Are Inspired to Serve. Join us!The purpose of this position is to manage projects from conceptual design to construction completion. The Capital Project Manager will manage multiple projects with an annual budget between $2,000,000 and $5,000,000 per year. This position requires someone who can work independently with little to no direction.1. Manages the...
-
Newark, DE, United States Chemours Full timeAs we create a colorful, capable and cleaner world through chemistry, we invite you tojoin our team to harness the power of chemistry to shape markets, redefine industries and improve lives for billions of people around the world. HELP SHAPE THE FUTURE OF CHEMISTRY AND THE WORLD From the frontline to the back office, every Chemours employee is part of...
-
Executive Assistant
1 day ago
Boston, MA, United States Partners Capital Full timeWe are seeking an Executive Assistant to join our Business Operations Team based in Boston, MA . This individual will provide administrative support to the Head of North America, the Chief Investment Officer, and other senior team members in the Boston office. Responsibilities will include handling day-to-day calendar and meeting management, expense...
-
Project Manager
4 weeks ago
Fontana, CA, United States Medline Industries LP Full timeJob SummaryJob DescriptionMedline Industries has an immediate opening for a Project Manager in the Capital product division, this is a remote position for candidates in Texas. The project manager under general supervision, will lead various capital new build, renovation, expansion, and installation projects. Support division resources with specialized...