Specialist, Compliance and Benefits

 TSNE (tsne.org ) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

Responsibilities

The Compliance and Benefits Specialist (the Specialist) will be a key member of the People & Culture Team at TSNE, dedicated to ensuring that our employees receive exceptional support and service. This role is crucial in supporting the management and administration of employee benefits programs, ensuring compliance with federal, state, and local laws, and supporting employee wellness and recognition initiatives. The Specialist will act as a liaison between employees and the organization, providing accurate and timely information, handling inquiries, and assisting with various Human Resources processes.

Essential Functions

Benefits Administration – 50%

• Support the implementation of new benefits programs, policies, and administrative procedures that are market competitive, cost effective, and legally compliant.
• Manage benefits administration of health and wellness benefits programs. Tasks include, but are not limited to:
  • Enrolling and processing changes for medical, dental, and vision insurance.
  • Handling reports and communications related to life, accident, and disability insurance.
  • Processing COBRA and monthly pension reports.
  • Reviewing and processing monthly commuter benefits.
• Act as point of contact for incoming benefits questions; connect employees with Sr. HR Business Partner as needed.
• Stay informed of all benefits regulations changes and rules-qualifying life events.
• Assist Sr. HRBP with anything related to TSNE benefits including health, dental, vision, life, pension, short- and long-term disability insurance, etc.
• Implement and manage compliance with all benefits legislation, including new processes and procedures.
• Assist and monitor all aspects of employee leave for all employees at TSNE and our FSOs.
• Support the Sr. HRBP with a benefits committee, a cross-functional working group focused on continuous improvement for the health plan and employee wellness benefits.
  

Compliance – 45%

• Prepare all employee data reports in accordance with annual regulatory filing processes and reporting while following internal and external auditing processes and procedures.
• Create and maintain an internal resource of reputable resources for the interpretation and application of regulatory requirements
• Review mandatory employee trainings and follow up with employees as needed for compliance.
• Review conflict of interest responses and flag for HR Business Partners as appropriate.
• Assist Sr. HRBP in maintaining updated labor law changes postings.
• Support in completing all HR related reporting requirements.
• Support the ongoing maintenance of employee handbook by drafting any new or updated TSNE-related policies and ensuring alignment of regulatory requirements and TSNE policies
• Stay abreast of all HR-related federal, state, or local law changes.
• Research, make recommendations, and implement any HR compliance-related changes.
• Respond to and process all employee garnishments in accordance with federal and state regulations.
• Run and track all employee and volunteer background checks and driving record checks and communicate to HRBPs and employees as needed.
• Process all I-9 verifications via Equifax.
• Respond to requests for employee verification.
• Respond to requests for personal loan forgiveness
  

Wellness and Recognition Initiatives – 5%

• Track, communicate, and acknowledge employee engagement opportunities, birthdays, and recognition.
• Support the development of surveys on needs and interests, interviews, and focus groups related to employee wellness and recognition programs.
• Connect employees with the Employee Assistance Program (EAP), health coaches, team leaders, and others as needed for support.
  

Complete other tasks and projects related to the position, as needed.

Qualifications

Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application

• At least three years of nonprofit or professional experience required.
• Ability to pay close and accurate attention to detail.
• Exemplary customer services skills and experience providing team-based services preferred.
• Experience interpreting and explaining complex regulatory and compliance concepts to non-compliance focused audiences.
• Some experience with multi-state HR laws and regulations highly desired.
• Reporting and ADP experience a plus.
• Ability to multi-task and juggle work between multiple people and groups and to meet multiple deadlines.
• Prior experience supporting in a role focused on benefits and HR compliance preferred.
• Excellent computer skills including using Microsoft Office suite and databases is required.
• Ability to track and meet deadlines.
• Strong written and verbal communication skills are required.
• Desire to work in a multicultural setting with people of diverse backgrounds, traditions, customs and personalities.
  

You also believe in and embody our organizational values and the below core competencies:

• Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
• High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
• Relationship management – The ability to develop and nurture positive, productive relationships with others.
• Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
• Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.

And a strong combination of the following qualifications:

• Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
• Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
• Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.
  

Physical Demands/Work Environment

The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site once per month (on average) for in-person client engagements and some meetings with TSNE staff, which may take place outside of the TSNE office, and may require flexibility.

Schedule : This position is full-time at 37.5 hours per week and hours are flexible within reason.

Compensation and Benefits

Compensation: The salary for this position is $77,300 annually, paid hourly at $39.64.

Benefits : This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Guardian Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• Up to $1,080.00 in annual commuter subsidy
• $10 monthly cell phone stipend.
• No meetings after noon on Fridays.
• ...and more
  

TSNE strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE's EEO statement extends to volunteers, interns, contractors, vendors, and clients.  

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