Administrative Facilities Partner II

1 week ago

Oakland CA United States Energy Solutions Full time

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we've harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

We are currentlyseeking a full-timeAdministrative Facilities Partner II,to join our Business Operations team and work in a hybrid setting for our Chicago, IL office. This position is part of a team of administrative professionals that provide general support to the entire company with various administrative tasks, act as the single point of contact for facility support and partners with the property manager to ensure the building is maintained. Administrative Associates are well organized, detail oriented, flexible and are able to adjust to changing circumstances with patience and professionalism.

Daily responsibilities include but are not limited to:

  • Answer main office phone and route calls and messages to appropriate recipients
  • Maintain general order of the office by:
    • Ensuring common areas, including kitchens, are neat and organized
    • Making certain that office equipment is in working order and, communicate with office staff of need for repair
    • Ensuring all common space calendars are up to date and notify team of conflicts
    • Ordering office supplies and snack
  • Collaborate with Administrative Professionals Team to support company events
  • Update budget tracker with all expenses related to snack, meal, ergonomic and office supply purchases in a timely manner
  • Act as the liaison with maintenance professionals and vendors (e.g. UPS, Costco, Amazon)
  • Emergency preparedness coordination including; supporting an emergency response, communicating with first responders, and staff notifications
  • Travel coordination for individuals and group travel while adhering to Energy Solutions policy guidelines
  • Other duties as assigned

Minimum qualifications:

  • High school degree or equivalent
  • A minimum of 2 years of administrative experience
  • Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint
  • Experience with communication tools including Zoom, MS Teams and Slack
  • Significant travel coordination experience
  • Ability to work both independently and collaboratively while juggling competing priorities
  • Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
  • Exceptional time management, organizational, and multi-tasking skills with strong attention to detail
  • Based within commutable distance to Energy Solutions' Chicago Illinois office
  • Able to work from of our Chicago, IL office, a minimum of three days a week
  • A skills assessment will be required as part of the interview process (Microsoft office: word, excel and power point)

Compensation to commensurate with experience with the pay band of $25 - $30 / Hourly

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Inclusion, Diversity, Equity, Accessibility

We live out our mission day in and day out by helping our clients and communities generate clean energy solutions the world needs. Our success is dependent on developing a team of creative thinkers, innovators, and a workforce that reflects the diversity of our world. To that end, we're committed to hiring, promoting, and retaining a diversity of talent, and infusing inclusion, diversity, equity, and accessibility (IDEA) throughout our business. We encourage people from underrepresented backgrounds and all walks of life to apply. Come grow with us at Energy Solutions

Office Locations and a Remote Workforce

Energy Solutions is a predominantly remote workforce with offices in six different locations. At this time, we are not accepting applications from the following states (Alaska, Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, Wyoming).

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com.

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