Director of Proposal Management

5 days ago

Rockville MD United States Cartridge Technologies (CTI) Full time

Immediate Opening in Rockville, MD

Founded in 1990, CTI is a Federal Government contractor that specializes in providing print and data management services for DoD and Federal Civilian agencies.

Scope of Work:

We are seeking an experienced Director of Proposal Management & Marketing to lead both our proposal development process and marketing strategy for federal civilian and defense contract opportunities. This dual-role leader will drive the creation of high-quality, compliant proposals and elevate our brand presence within the government contracting market. The ideal candidate will have a deep understanding of federal contracting processes, a strategic approach to marketing, and a successful track record of leading proposal and marketing initiatives within the government sector.

Essential Duties & Responsibilities:

Leadership & Strategy:

  • Develop and execute a comprehensive proposal management strategy that aligns with the company’s growth objectives
  • Work closely with the VP of Sales, Business Development, and Capture teams to identify and prioritize high-value opportunities and ensure alignment of proposal efforts.

Proposal Development & Management:

  • Oversee the entire proposal lifecycle, from bid/no-bid decision through submission and post-submission activities, ensuring on-time delivery of high-quality, compliant, and compelling proposals.
  • Manage the proposal development process, including content creation, proposal writing, editing, reviews, and final production, ensuring that each proposal meets the requirements outlined in the solicitation.
  • Lead proposal kick-off meetings, daily stand-ups, and color review sessions to ensure that proposal teams stay on track with deadlines and deliverables.

Content & Quality Control:

  • Develop and maintain a library of proposal content, templates, and past performance narratives to streamline the proposal creation process.
  • Ensure consistency, accuracy, and quality of all proposal documents, including technical narratives, pricing models, and compliance matrices.
  • Implement a rigorous proposal review process to ensure that all submissions are thoroughly reviewed for compliance, accuracy, and overall quality.

Cross-Functional Collaboration:

  • Collaborate with technical, operations, and subject matter experts to gather the necessary information and tailor responses to meet client requirements.
  • Work closely with Contracts, Finance, and Pricing teams to ensure alignment of proposal strategies with pricing models and compliance requirements.
  • Coordinate with marketing and sales teams to integrate branding and messaging into proposals, ensuring consistency across all client-facing materials.

Performance Metrics & Improvement:

  • Track and analyze key metrics such as win rate, proposal volume, and bid competitiveness, providing regular updates and insights to leadership.
  • Conduct post-submission debriefs and lessons learned sessions to continuously improve proposal processes and strategies.
  • Identify and implement process improvements and best practices to enhance the efficiency and effectiveness of the proposal development process.

Marketing Strategy & Execution:

  • Develop and implement a marketing strategy tailored to the government contracting space to increase brand visibility, engagement, and lead generation.
  • Oversee brand presence across digital platforms, including website updates, social media, and online content, to ensure consistency and alignment with company values and market positioning.
  • Leverage digital marketing, content creation (e.g., white papers, case studies), and thought leadership to position the company as a trusted partner for federal civilian and defense agencies.
  • Lead participation in industry events, webinars, and forums, coordinating with sales and capture teams to strengthen relationships with key government decision-makers.

Minimum Qualifications:

  • Education:

    Bachelor’s degree in Business, Communications, English, or a related field. A master’s degree is a plus.

  • Experience

    12+ years of experience in proposal management within the federal contracting space, with a focus on civilian and/or defense sector contracts.

  • Shipley Training

    Shipley-certified or equivalent training in proposal management, capture planning, or business development is highly preferred.

  • Proven Track Record

    Demonstrated success in managing complex proposals for federal agencies, with a strong win rate and familiarity with FAR/DFARS regulations.

  • Project Management

    Exceptional project management skills with the ability to manage multiple proposals simultaneously under tight deadlines.

  • Communication Skills

    Strong writing, editing, and verbal communication skills, with an eye for detail and the ability to translate complex technical content into clear, persuasive narratives.

  • Leadership

    Proven ability to lead and develop a team, fostering a collaborative and high-performance culture.

  • Tools & Software

    Proficiency in proposal management software (e.g., Microsoft Word, SharePoint, CRM tools, Adobe Acrobat) and familiarity with collaboration platforms.

Requirements:

  • Must be a United States citizen or permanent resident with a valid work permit

Salary and Company Benefits:

  • Aggressive compensation and performance incentive package
  • Low-cost comprehensive health insurance: CTI pays 50% of the monthly premium and the majority of your health insurance deductible cost
  • Comprehensive 401k offering including low-cost mutual fund
  • CTI contributes an amount equal to 3% of your salary into your 401k regardless of whether you contribute
  • Worker’s compensation and long-term disability insurance paid for by CTI which pays for 60% of your salary until age 65
  • Company-paid life insurance for each employee to the beneficiary of the employee’s choice
  • Hybrid work environment

Equal Opportunity/Affirmative Action Employer

This is a full-time position

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