Accounting Specialist-AP

1 month ago

Phoenix AZ United States Catholic Charities Comm Full time

Catholic Charities is a place where miracles happen every day in the lives of more than 22,000 individuals every year. Join us in this incredible work and be a miracle to someone today.

You could be just the right applicant for this job Read all associated information and make sure to apply.

JOB SUMMARY: Performs accounting and clerical tasks related to the efficient maintenance and processing of AP, cash and GL transactions. This will include invoices, check requests, debit and/or credit memos, expense reports, statements, etc. Responsible for the process of only appropriate Agency expenditures and to ensure the expense is properly substantiated and authorized by leadership.

ESSENTIAL DUTIES:
Receives, review, codes and processes a high volume of invoices, requisitions, and check requests. Prepares and enters batches of invoices for payment.
Enters and posts rent payments to Yardi and reconciles on a monthly basis.
Reconciles AP cycle and assists with reconciliation of company credit card, and other accounts as assigned.
Ensures all AP transactions comply with financial policy and procedures. Follows up on invoice discrepancies or issues.
Verifies check or EFT payment amount matches invoice(s). Processes check mailing. Reconcile payments, prepares analysis of accounts and monitors accounts to ensure payments are up to date.
Develops and maintains vendor files, including proper classification type, obtaining vendors w-9, certificate of insurance and/or workman's comp waivers for new vendors and annually. Responds to inquiries about vendor issues.
Maintains and reconciles prepaids and processes recurring monthly journal entry releasing prepaids to expense, including client assistance related.
Record electronic payments withdrawn (ACHs) and enters manual checks; reconciles with bank transactions.
Produces accurate monthly reports as assigned or needed. Assist Controller with audits.
Serves as backup for check cutting and issuance of yearly 1099's. Serves as backup to payroll-cash specialist and AP specialist.
Promote ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.
Performs other duties as assigned.

JOB REQUIREMENTS:
Education /Background: Minimum of a High school diploma or equivalent required plus at least 2 years of high volume accounts payable, multiple code allocations and costs centers, and general accounting experience.
Job Knowledge: Must demonstrate knowledge of accounts payable and general accounting procedures. Must possess multitasking, analytical and problem-solving skills. Must be highly proficient in Microsoft products (Word, Excel, Outlook). Must have high attention to detail and accuracy, as well as the ability to organize and prioritize work. Experience working with and using Great Plains Dynamics, Microsoft Business Central (cloud base GP Dynamics) and Yardi.
Working Conditions/Physical Demands: Must be able to work in a fast-paced environment with moderate interruptions. Must be able to stoop, bend, squat, sit on floor and ambulate over uneven floor surfaces including stairs and steps. Must be able to visually and auditory assess and interact with staff and vendors. May lift, up to 25 pounds. Extensive keyboard and data entry.
Other requirements:
Level One Fingerprint clearance or ability to obtain fingerprint clearance; must maintain clearance.
Valid AZ driver's license, reliable transportation and ability to show proof of registration/insurance.
You must be 21years of age or older to drive on behalf of Catholic Charities.

This position is eligible for WFH; but is required to be in the office two days per week (Tue/Th), audits or as needed based on workload and Finance team's needs.

Offering AMAZING benefits: Medical, Dental, Vision, Basic Life, Short-Term Disability, Vacation, Sick Time, 13 Paid Holidays, Flexible Spending Account (FSA), 403(b) + match, EAP and Pension Plan

We Value Diversity

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