Legal/OEC Administrative Assistant

4 weeks ago

Chicago IL United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
  • An excellent retirement savings plan with high employer contribution.
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works onsite out of our headquarters at Abbott Park, Illinois in the Legal Division.

As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal/OEC organization including DVPs, attorneys, directors, paralegals, and other team members.

What You’ll Work On

  • This position provides comprehensive support to at least one Divisional Vice President (DVP) within the Legal/OEC organization.
  • Responsibilities include all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
  • Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support the organization.
  • Qualified candidates will demonstrate top-notch written and verbal communication skills.
  • Practices good judgment and maintains confidentiality in handling sensitive business information.
  • Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support.
  • Builds strong working relationships and networks with others to drive efficiency into the organizations they support.
  • Provides basic project management support and assists with meeting/event coordination.
  • Conducts onboarding activities, including workspace set-ups for new employees.
  • Prioritizes workload to ensure departmental support needs are fulfilled.
  • Maintains departmental files, as assigned, in compliance with corporate policy.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Required Qualifications

  • High School diploma or equivalent, some college preferred.
  • 5+ years of previous administrative experience or equivalent is required.
  • Advanced verbal and written communication skills.
  • Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred.
  • High level of integrity and professionalism in handling sensitive and confidential information.
  • Ability to effectively manage competing priorities and work independently and as part of a team.
  • Proactive problem solver with strong attention to detail.

The base pay for this position is $22.00 – $44.00 per hour. In specific locations, the pay range may vary from the range posted.

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