Legal Assistant

2 months ago

Lisle IL United States Robert Half Full time

A national law firm, is seeking a Legal Services Assistant with business experience to support multiple attorneys in their business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Essential Job Duties:

  • Manage all aspects of administrative practice, including legal and non-legal processes.
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems.
  • Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact.
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required.
  • Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
  • Create, maintain, and retrieve electronic and paper client files and indexes as needed.
  • Maintain files, both electronic and physical, within the guidelines set by the firm.
  • Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed.
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments.
  • Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling.

Minimum Requirements:

  • High School diploma required
  • Minimum of three years of experience as a business legal assistant preferred
  • Knowledge of estate planning services required
  • Ability to prioritize work and balance multiple projects and deadlines
  • Experience with e-filing in state and federal courts preferred
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint
  • Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion
  • Ability to exhibit problem-solving skills and demonstrate initiative
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Must be able to perform all essential duties

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