Legal & Compliance Manager

2 months ago

Tulsa OK United States Matrix Service Company Full time
DescriptionJob Summary
The Legal and Compliance Manager is primarily responsible for diverse compliance-related functions within the Legal Department. Provides the organization with objective assessments of compliance and regulatory risks through the evaluation of compliance-sensitive transactions, including verification of compliance with the Company's Code of Business Conduct and Ethics and Anti-Corruption policies (collectively referred to herein as "Code") and governing transactional activity. Also assists in other key legal functions, such as maintaining international business registrations and applicable corporate books, reviewing and monitoring compliance of the Company's confidentiality requirements, responding to document production requests, and other various legal administrative support work as needed.
Essential Functions

  • Actively support the Company's commitment to safety and its "Core Values."
  • Represent the Company with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."
  • Plan and execute Code compliance-related reviews, audits and projects as assigned, and report findings and recommendations to Corporate Compliance Officer.
  • Conduct assigned testing on transactional activity governing the overall effectiveness of Code policies and related standard operating procedures.
  • Maintain comprehensive records of internal control and audit activities in accordance with industry standards and departmental guidelines.
  • Follow up to ensure appropriate actions have been taken in accordance with audit or compliance recommendations and management directives.
  • Review the retention of agents, business partners, distributors, and sales representatives in foreign jurisdictions.
  • Continuously monitor agents and other third parties to prevent and detect anti-corruption and FCPA violations by such third parties.
  • Train and educate employees and business associates of current anti-corruption program and polices.
  • Assist Corporate Compliance Officer in conducting investigations and in the managerial review of compliance-related audit work conducted by other auditors.
  • Travel domestically and internationally as required for conducting compliance audits, and report findings and formulating recommendations for improvement in operating controls.
  • Assist in addressing export and import questions, including completing required documentation.
  • Manage international business registrations and maintain corporate record books for international subsidiary companies.
  • Respond to records requests.
  • Assist with litigation matters, including document production, as needed.
  • Assist with the review and negotiation of non-disclosure agreements and other types of agreements with customers and suppliers.
  • Ensure complete and consistent filing of executed customer contracts and maintain log of master service agreements.
  • Perform other duties as required or assigned.

    Qualifications

    • Associate's degree and/or General Business certification or certificate of completion of an ABA-approved paralegal course of study preferred, or equivalent combination of education and work experience in lieu of degree or certification.
    • 5+ years' experience as Compliance Manager, or Paralegal or similar position, with previous international regulatory experience.
    • Ability to understand, interpret and apply laws and rules applicable the various responsibilities of the position.
    • Proficiency in using Microsoft Word, Excel, Outlook, and familiarity with databases.
    • Experience with using electronic discovery platforms preferred.
    • Ability to prioritize work and manage multiple projects and deadlines.
    • Ability to work well under pressure and keep a positive attitude.
    • Knowledge of filing and documentation control.
    • Ability to maintain confidentiality, communicate well with employees, outside contacts and managers, is paramount.
    • Professional demeanor, attitude, and appearance.
    • Excellent organizational and time management skills; ability to work well with multiple tight deadlines.

      Physical/Special Requirements
      This position may require occasional travel and overtime.

      Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.
      At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.
      EEO/M/F/Disability/Vets/Affirmative Action Employer
      We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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