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Contract and Legal Administrator

2 months ago

Secaucus NJ United States Yusen Logistics Full time


The Contract and Legal Administrator will provide legal support to all Yusen business divisions across the US while helping to mitigate legal risks, facilitate compliance with all applicable laws and corporate policies and organize and maintain the contract database. The Contract and Legal Administrator will work closely with other members of the Legal, Quality and Governance Department.

Responsibilities
  • Administer the contracts management system and database, and identify ways to enhance and make more efficient the contract management process;
  • Organize, store, and maintain contract and litigation files;
  • Upload, label and disseminate all executed contracts in the contract database;
  • Ensure all contract records are up to date;
  • Create comparisons of different contract versions to assist the attorneys;
  • Circulate contracts for electronic signature through Docusign or other program;
  • Ensure contract version presented for signature matches final negotiated document;
  • Track contract status and expiration to ensure timely amendments, extensions and rate modifications;
  • Track and report on contract-related metrics to GHQ and internally;
  • Assist with contract audits;
  • Prepare summaries and abstracts of contracts and leases;
  • Assist attorneys with drafts of simple contracts such as NDAs, releases, and contract amendments;
  • Coordinate and maintain applicable business license and state registrations in conjunction with Finance Department;
  • Maintain spreadsheets and reports for insurance claims, pending litigation, state business registrations and other matters relevant to the business;
  • Assist with organizing documents produced in litigation;
  • Perform all other duties as assigned by members of the Legal Department.

    Qualifications
    • Associates Degree or Paralegal Certificate required; Bachelor's degree a plus;
    • Prior implementation of new database is a plus;
    • 2-4 years prior experience in assisting with document productions and subpoena responses in litigation is a plus;
    • Must know Microsoft Office, particularly Excel, Word, PowerPoint, Outlook, Sharepoint and PowerBI as well as Docusign and Adobe Acrobat;
    • Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously;
    • Ability to work independently and as part of a team;
    • Strong attention to detail and problem-solving abilities;
    • Excellent written and verbal communication skills;
    • Ability to maintain confidentiality and handle sensitive information with discretion;
    • Some travel may be required;
    • Position is subject to our hybrid work policy. Proximity to Secaucus preferred.

      The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

      Benefits
      Yusen offers a generous Employee Benefits Package including:
      • Medical, Dental, and Vision beginning the 1 st of the month following start date
      • 401k with a company match
      • Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation , and much more.
        Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.

        About Yusen Logistics (Americas )
        Yusen Logistics is working to become the world's preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities - through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we're dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world's preferred choice.
        www.yusen-logistics.com/

        Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.

        Los Angeles County Only : Yusen Logistics (Americas) Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Yusen Logistics (Americas) Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right's Department Fair Chance Act webpage.