Assistant to the Vice Chancellor
1 day ago
Job ID: 72712
Location: UCSB Campus
Full/Part Time: Full Time
Payroll Title: ADMIN OFCR 2
Working Title: Assistant to the Vice Chancellor
UC Job Code: 7376
Job Open Date: 9/4/2024
Application Review Begins: 9/19/2024
Department Code: VCAD
Percentage of time: 100%
Union Code: 99 - Non-Represented
FLSA Status: Non-Exempt
Grade: 19
Salary Range/Rate: $28.07 - 38.17/hr
Work Location: Office of Vice Chancellor for Administrative Services, Cheadle Hall Room 4129
Working Days/Hours: Monday - Friday, 8:00 am - 5:00 pm
Type of Remote or Hybrid Work Arrangement: Hybrid (Both UC & Non-UC locations)
Benefits Eligibility: Full Benefits
Special Instructions: Please include a resume and a cover letter as part of your application.
Department Marketing Statement: The Division of Administrative Services provides systems and services that support the University's mission. The division leads and ensures effective operations of 16 administrative departments.
Benefits of Belonging: Working at UC means being part of a vibrant institution. Excellent retirement and health benefits are just some of the rewards.
Brief Summary of Job Duties: Under general supervision, the Assistant to the Vice Chancellor will conduct research and analysis on high-level reports and data, apply organizational policies to address administrative issues, manage the Vice Chancellor's calendar, coordinate meetings, and handle travel arrangements.
Required Qualifications:
- Proficient in communication and interpersonal skills.
- Ability to work independently and flexibly.
- Strong organization and planning skills.
- Proficient in Microsoft Office Suite and related software.
Preferred Qualifications:
- Ability to interpret local and system-wide policies.
- Exceptional customer service skills.
- Ability to maintain confidentiality.
Special Conditions of Employment:
- Satisfactory criminal history background check.
- UCSB is a Tobacco-Free environment.
Job Functions/Percentage of Time/Duties:
Analytical Support - 45 percent: Provides key analytical support, researches, analyzes, and organizes data, applies policies to ongoing administrative issues.
Administrative Support - 45 percent: Serves as a high-level contact for sensitive issues, interacts with diverse clientele, oversees confidential correspondence, and manages calendars.
Special Tasks - 10 percent: In the absence of the Executive Assistant, provides direct support and assumes overall responsibility for the VCAD administrative office.
UC Vaccination Programs Policy: Compliance with UC Vaccination Programs is required.
Equal Opportunity/Affirmative Action Statement: UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer.
Reasonable Accommodations: Contact Human Resources for accommodation requests.
Application Status: Check the status of your application through the Candidate Gateway.
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