Assistant to the Vice Chancellor

1 day ago


Santa Barbara CA United States University of California - Santa Barbara Full time

Job ID: 72712

Location: UCSB Campus

Full/Part Time: Full Time

Payroll Title: ADMIN OFCR 2

Working Title: Assistant to the Vice Chancellor

UC Job Code: 7376

Job Open Date: 9/4/2024

Application Review Begins: 9/19/2024

Department Code: VCAD

Percentage of time: 100%

Union Code: 99 - Non-Represented

FLSA Status: Non-Exempt

Grade: 19

Salary Range/Rate: $28.07 - 38.17/hr

Work Location: Office of Vice Chancellor for Administrative Services, Cheadle Hall Room 4129

Working Days/Hours: Monday - Friday, 8:00 am - 5:00 pm

Type of Remote or Hybrid Work Arrangement: Hybrid (Both UC & Non-UC locations)

Benefits Eligibility: Full Benefits

Special Instructions: Please include a resume and a cover letter as part of your application.

Department Marketing Statement: The Division of Administrative Services provides systems and services that support the University's mission. The division leads and ensures effective operations of 16 administrative departments.

Benefits of Belonging: Working at UC means being part of a vibrant institution. Excellent retirement and health benefits are just some of the rewards.

Brief Summary of Job Duties: Under general supervision, the Assistant to the Vice Chancellor will conduct research and analysis on high-level reports and data, apply organizational policies to address administrative issues, manage the Vice Chancellor's calendar, coordinate meetings, and handle travel arrangements.

Required Qualifications:

  1. Proficient in communication and interpersonal skills.
  2. Ability to work independently and flexibly.
  3. Strong organization and planning skills.
  4. Proficient in Microsoft Office Suite and related software.

Preferred Qualifications:

  1. Ability to interpret local and system-wide policies.
  2. Exceptional customer service skills.
  3. Ability to maintain confidentiality.

Special Conditions of Employment:

  • Satisfactory criminal history background check.
  • UCSB is a Tobacco-Free environment.

Job Functions/Percentage of Time/Duties:

Analytical Support - 45 percent: Provides key analytical support, researches, analyzes, and organizes data, applies policies to ongoing administrative issues.

Administrative Support - 45 percent: Serves as a high-level contact for sensitive issues, interacts with diverse clientele, oversees confidential correspondence, and manages calendars.

Special Tasks - 10 percent: In the absence of the Executive Assistant, provides direct support and assumes overall responsibility for the VCAD administrative office.

UC Vaccination Programs Policy: Compliance with UC Vaccination Programs is required.

Equal Opportunity/Affirmative Action Statement: UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer.

Reasonable Accommodations: Contact Human Resources for accommodation requests.

Application Status: Check the status of your application through the Candidate Gateway.

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