Executive Support Specialist for the Vice Chancellor

1 week ago

Santa Barbara, California, United States University of California - Santa Barbara Full time

Job Overview:

The University of California - Santa Barbara seeks an Executive Support Specialist to provide high-level administrative support to the Vice Chancellor. This is a full-time, hybrid position that requires strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite.

About the Job:

This role involves conducting research and analysis on high-level reports and data, applying organizational policies to address administrative issues, managing the Vice Chancellor's calendar, coordinating meetings, and handling travel arrangements. The successful candidate will be responsible for providing key analytical support, researching, analyzing, and organizing data, as well as applying policies to ongoing administrative issues.

Main Responsibilities:

  • Administrative Assistance: Serve as a high-level contact for sensitive issues, interact with diverse clientele, oversee confidential correspondence, and manage calendars.
  • Data Analysis: Provide key analytical support by researching, analyzing, and organizing data, applying policies to ongoing administrative issues.
  • Meeting Coordination: Coordinate meetings, appointments, and events for the Vice Chancellor, ensuring timely and efficient execution.
  • Travel Arrangements: Handle travel arrangements, including booking flights, hotels, and rental cars, as needed.

Requirements:

  • Communication Skills: Proficient in communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
  • Independence and Flexibility: Ability to work independently and flexibly, with a high degree of autonomy and adaptability.
  • Organization and Planning: Strong organization and planning skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Technical Skills: Proficient in Microsoft Office Suite and related software, with the ability to learn new systems and technologies quickly.

Preferred Qualifications:

  • Policymaking Knowledge: Ability to interpret local and system-wide policies, with a deep understanding of organizational procedures and protocols.
  • Customer Service: Exceptional customer service skills, with a focus on delivering high-quality support and resolving issues efficiently.
  • Confidentiality: Ability to maintain confidentiality, handling sensitive information with discretion and professionalism.

Working Conditions:

  • Hybrid Work Environment: This is a hybrid position that requires working both on- and off-campus, with a flexible schedule that allows for remote work and collaboration with colleagues.

Salary and Benefits:

This position offers a competitive salary range of $28.07 - 38.17 per hour, commensurate with experience, as well as a comprehensive benefits package that includes medical, dental, and vision coverage, retirement savings, and paid time off.

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