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Payroll Tax Specialist

2 months ago

Duluth MN United States Paradigm Full time


Location: Duluth, MN, USA ? Florida, USA ? Georgia, USA ? Indiana, USA ? Iowa, USA ? Minnesota, USA ? Nebraska, USA ? North Carolina, USA ? South Carolina, USA ? South Dakota, USA ? Texas, USA ? United States
Req Number: Req

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm's business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.


We are seeking a full-time, remote Payroll Tax Specialist. This position is the primary person responsible for multi-state payroll tax and general ledger compliance for the company. This employee is also the primary person responsible for all payroll-related audit documents (including SOC audit, workers compensation, etc.). Additionally, this person will share an integral role with the full payroll team activities that are necessary to accurately process payroll including (but not limited to) pay, deductions, benefits, tax withholdings, garnishments, leaves, PTO and payroll reporting.

Responsibilities:

  • Ownership of company-wide multi-state payroll tax compliance. This includes employee, employer, unemployment, local taxes and any other applicable tax responsibilities. This will also require self-driven investigating into areas in which the information is not provided by an HRIS system (beyond notification) and is not provided to the company.
  • Perform tasks related to applicable filing and payment of payroll tax and withholding payments in an accurate and timely manner including any applicable system-based journal entries.
  • Ensure compliance and timely quarter end and year end payroll and unemployment reporting requirements for all required federal, state and local agencies.
  • Management of company general ledger setup and maintenance within the HRIS system as well as an understanding of the company structure for departmental information sharing.
  • Responsible for providing all payroll-related documents during multiple annual audits whenever necessary. Coordinate with HR personnel for document access as needed.
  • Create/facilitate company reporting and transactions for use by accounting, finance, operations, data analysts and outside agencies including accounting reconciliations, intra-finance data, and miscellaneous other data points.
  • Ownership of the Standard Operating Process (SOP) documentation for above duties and assist with payroll-wide SOP documents.
  • Understand the process and potential implications of system, internal/external updates and interfaces including benefits, update uploads, and functionality - particularly as it relates to the company's HRIS system and related tax agencies.
  • Set-up, coordinate, and perform applicable processes to withhold and pay all ancillary deductions, wage garnishments and benefits.
  • Support the preparation and processing of regular, adjustment, bonus and off-cycle payrolls including during-period tracking and processing of employee status changes/updates.
  • Ensure full employee data accuracy (i.e., demographics, pay, etc.) throughout multiple company systems.
  • Provide timely and accurate customer service to internal and external customers with questions and/or requests including employee inquiries, HR-related support, auditors, and others as applicable.
  • Participate in team communication events as scheduled.
  • Participate in other non-recurring special projects as assigned.
  • Any and all other duties as assigned by supervisor.

Qualifications:

  • Working knowledge of HRIS payroll systems - online preferred (Dayforce experience helpful).
  • Five+ years multi-state payroll tax/general ledger experience.
  • Ability to demonstrate professional expertise with multi-state payroll taxes, company general ledger responsibility and audit experience.
  • In depth knowledge of accounting principles and Microsoft Office, especially Excel/related processes.
  • Ability to function in an advanced technical environment from an office/home/hybrid setting including but not limited to the understanding and use of complex accounting software, spreadsheets, general computer functions and other office tools.
  • Highly organized and excellent communication skills.
  • Excellent problem solving, creative thinking and customer service skills.
  • "Can do" attitude and ability to follow issues through to resolution.
  • Capability to interact and effectively communicate with internal and external parties including in a leadership capacity.
  • Must possess the ability to embrace change and understand impacts especially as it relates payroll.
  • Able to prioritize and multitask to meet deadlines.

Paradigm Benefits:

  • Health and wellness : We want our people to be and stay healthy so we offer a wide variety of HMO, PPO, and HDHP health insurance options with both Cigna and Kaiser Health
  • Financial incentives : Paradigm's financial benefits also help prepare you for the future: competitive salaries, flexible spending, commuter accounts, paid life insurance, employer HSA, and 401k contributions
  • Vacation : We believe strongly that work-life balance is good for you and for our company. Our paid time off and floating-holiday programs give you the flexibility you need to live your life to the fullest
  • Learning and development: One of Paradigm's core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program


Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We're striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.



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