Assistant to the CEO
2 weeks ago
Purpose of the Position
Provide support to the CEO/President, the executive team, and the board of directors.
Position Overview
The Assistant to the CEO will leverage the time and bandwidth of the lead executive to support mission impact, program/service delivery, and stakeholder experience. In this role you will be the primary point of contact for internal and external constituents on all matters related to the office of the chief executive. The Assistant ensures that the CEO’s schedule and workflow are aligned with organizational priorities and works closely with the senior executive team to maximize leadership focus, time, energy, and utilization to help achieve organizational goals.
Duties and Responsibilities
- Coordinate, prioritize, and manage the CEO’s time and focus. Ensure the CEO has the information and background necessary to be productive and engaged in all meetings, gatherings, and conversations.
- Help to ensure that the CEO’s involvement in projects, meetings and decision making takes place at optimal times, when his/her/their input is most necessary and impactful.
- Manage the CEOs schedule including meeting setup, agenda and material development, minute taking, technology set up, meeting follow up, and other related tasks.
- Keep the CEO informed about critical issues, news and developments taking place in the environment.
- Serve as the point person for all CEO correspondence and incoming calls to provide resolution to stakeholder questions and issues. Determine the appropriate course of action, referral, or response.
- Review all materials that go out under the CEOs name including press quotes, newsletter articles, fundraising letters, social media posts, and other messages that use the CEOs voice.
- Maintain the CEOs records, and the archived records of the organization in their varied formats.
- Coordinate and manage meetings of the board of directors, including report preparation, agenda development, minute taking, and maintaining official board records and files.
- Manage a designated portfolio of stakeholders and funders and provide concierge service.
- Prepare correspondence on behalf of the CEO.
- Coordinate executive travel, complete expense reports and credit card reconciliation for the CEO.
- Coordinate executive travel arrangements.
- Serve as the CEO’s proxy for designated meetings, conversations, projects, and initiatives.
- Coordinate special projects and any other tasks as assigned by the CEO, including cross-functional organization wide initiatives with multiple stakeholders.
People Care
People are the key to fulfilling our mission. Making internal and external stakeholders and their needs a primary focus is expected in all situations. This position interacts and collaborates with team members throughout the organization and its multiple campuses. Communication occurs through a variety of mediums, and the expectation is that all communications will be clear, direct, cooperative, professional, and respectful in all circumstances. You will be expected to actively support a positive, collaborative team environment, to directly address conflict or uncertainty, and to express concerns appropriately and in a timely manner.
Qualifications and Competencies
Organizational
- Integrity and ethical behavior
- Thriving amid change and ambiguity
- Knowing when to defer to process and when to be flexible
- Stakeholder and community focus
- A preference for a team-oriented and collaborative approach to work
Key Competencies for this Position
- Emotional intelligence
- Commitment to excellence
- Being decisive and taking initiative
- Analytical thinking
- Financial acumen and a strong sense of fiscal stewardship
Knowledge, Skills, and Abilities
- Project management
- Strong writing skills, with an ability to convey the CEO’s voice and values
- Exceptional verbal, written and people skills
- Ability to complete tasks in a fast-paced environment
- Enthusiasm for sharing information and learning from others
- Elevated level of organization and attention to detail
- Self-motivation and an inclination to work independently
- Experience with various office, presentation, and project management systems and technologies
- Ability to set boundaries and maintain strict confidentiality
- Experience working in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
- Ability to be flexible and detail oriented.
- Ability to prioritize sometimes conflicting needs and demands, with a strong commitment to follow-through.
- Ability to manage the emotional aspect of the work in a positive, professional manner, and to practice self-care.
- Passion for the HRA mission, and for caring for all animals regardless of species, appearance, age, or breed.
Physical Requirements and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Availability and ability to work occasional weekend or weeknight hours.
- Ability to travel to HRA’s multiple campuses.
- Regularly sits at a computer station and operates electronic equipment.
- Occasional lifting with reasonable accommodation.
- Regularly moves about the facility to coordinate work.
- May work in an area with a high noise level.
- Comfortable working around cats, dogs, small animals, reptiles, rodents, fish, farm animals, and wildlife.
- Exposure to cleaning materials, fumes, dust, and animal dander.
- Due to nature of shelter work, may be exposed to deceased, fractious, or aggressive animals; hostile or irate people; zoonotic or other diseases; unpleasant noises, odors, or sights.
Education and Experience
- Five years of progressively responsible experience in administrative support including experience working with senior level staff leadership and/or boards of directors.
Multilingual candidates are encouraged to apply. A salary premium may be offered for multilingual candidates who demonstrate proficiency in written and oral testing.
HRA is committed to being an Equal Opportunity Employer, and does not discriminate because of race, color, creed, gender, religion, national origin, disability, age, pregnancy, genetic predisposition or carrier status, marital status, citizenship status, or sexual orientation. Accommodation will be provided to qualified individuals requiring them.
-
Assistant to the CEO
2 weeks ago
Washington, United States Humane Rescue Alliance Full timeJob DescriptionJob DescriptionPurpose of the PositionProvide support to the CEO/President, the executive team, and the board of directors.Position OverviewThe Assistant to the CEO will leverage the time and bandwidth of the lead executive to support mission impact, program/service delivery, and stakeholder experience. In this role you will be the primary...
-
Assistant to the CEO
2 days ago
Washington, United States Humane Rescue Alliance Full timeJob DescriptionJob DescriptionPurpose of the PositionProvide support to the CEO/President, the executive team, and the board of directors.Position OverviewThe Assistant to the CEO will leverage the time and bandwidth of the lead executive to support mission impact, program/service delivery, and stakeholder experience. In this role you will be the primary...
-
Special Assistant The President/ceo
5 days ago
Washington, United States CONGRESSIONAL BLACK CAUCUS FOUNDATION Full time**I. **ORGANIZATION SUMMARY**: **II. ***: The Special Assistant to the President and CEO (PCEO) will be a strategic partner who manages and coordinates administrative, program and engagement priorities collaborating closely with the President and CEO. This person must have a track record of proven success in managing and overseeing executive-level support...
-
Washington, United States American Society Full timeJob OverviewThe Senior Administrative Assistant, CEO and Governance provides high-level administrative support to both CEO and Governance offices. In relation to the CEO's Office, this position is responsible for, but not limited to, managing meeting scheduling, calendar and travel management for the CEO, expense reporting, and providing support for meetings...
-
Special Assistant the President/CEO
5 days ago
Washington, United States CONGRESSIONAL BLACK CAUCUS FOUNDATION Full timeJob DescriptionJob DescriptionI. ORGANIZATION SUMMARY: Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a small non-profit organization focused on eliminating disparities within the global Black community by developing leaders, informing policy, and educating the public. Our primary focus areas are Education, Public Health,...
-
Special Assistant the President/CEO
3 days ago
Washington, United States CONGRESSIONAL BLACK CAUCUS FOUNDATION Full timeJob DescriptionJob DescriptionI. ORGANIZATION SUMMARY: Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a small non-profit organization focused on eliminating disparities within the global Black community by developing leaders, informing policy, and educating the public. Our primary focus areas are Education, Public Health,...
-
Chief of Staff to the CEO
Found in: Jooble US O C2 - 3 weeks ago
Washington DC, United States Transitlabs Full timeRight-hand person and trusted advisor to the CEO dedicated to maximizing the CEO’s focus and productivity by optimizing the administrative workflows of the CEO and the Executive Team. The Chief of Staff will be responsible for managing the day-to-day operations of the CEO, driving the efficiency of the Executive Team, and being the glue that fosters goal...
-
Washington, United States War on the Rocks Full timeJob DescriptionJob DescriptionMetamorphic Media, the parent company of War on the Rocks, is looking for an experienced executive assistant for its CEO and founder. This is not a remote position. We will only consider candidates who live in the Washington, DC metro area or who are willing to relocate there. About Metamorphic MediaMetamorphic Media works with...
-
Washington, United States War on the Rocks Full timeJob DescriptionJob DescriptionMetamorphic Media, the parent company of War on the Rocks, is looking for an experienced executive assistant for its CEO and founder. This is not a remote position. We will only consider candidates who live in the Washington, DC metro area or who are willing to relocate there. About Metamorphic MediaMetamorphic Media works with...
-
Washington, United States War on the Rocks Full timeJob DescriptionJob DescriptionMetamorphic Media, the parent company of War on the Rocks, is looking for an experienced executive assistant for its CEO and founder. This is not a remote position. We will only consider candidates who live in the Washington, DC metro area or who are willing to relocate there. About Metamorphic MediaMetamorphic Media works with...
-
Executive Assistant to CEO of a Media Co. Focused on Defense
Found in: Resume Library US A2 - 2 weeks ago
Washington Highlands, Washington, D.C., United States War on the Rocks Full time, the parent company of , is looking for an experienced executive assistant for its CEO and founder. This is not a remote position. We will only consider candidates who live in the Washington, DC metro area or who are willing to relocate there. About Metamorphic Media Metamorphic Media works with world-class organizations to build, operate, and grow...
-
Executive Assistant to CEO of a Media Co. Focused on Defense
Found in: Resume Library US A2 - 3 days ago
Washington Highlands, Washington, D.C., United States War on the Rocks Full time, the parent company of , is looking for an experienced executive assistant for its CEO and founder. This is not a remote position. We will only consider candidates who live in the Washington, DC metro area or who are willing to relocate there. About Metamorphic Media Metamorphic Media works with world-class organizations to build, operate, and grow...
-
Executive Assistant
2 days ago
Washington, United States First Abu Dhabi Bank Full timeCompany DescriptionFAB, the UAE's largest bank and one of the world's most secure financial institutions, is dedicated to creating value for its employees, customers, shareholders, and communities. Through innovation, agility, and differentiation, FAB is committed to fostering growth.We are looking for top talent and your success is our success. Accelerate...
-
Executive Assistant
2 weeks ago
Washington, United States Robert Half Full timeExecutive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...
-
Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Washington, United States Robert Half Full timeExecutive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...
-
Executive Assistant
Found in: Appcast US C2 - 2 weeks ago
Washington, United States Robert Half Full timeExecutive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...
-
Research Assistant, Executive Office
2 days ago
Washington, United States Atlantic Council Full timeThe Atlantic Council seeks a driven, self-directed, intellectually curious, and enterprising researcher, with writing, editing, research, organizational, and upward management skills to serve as Research Assistant to the President and CEO. This individual will primarily be responsible for research work regarding the President and CEO's latest book project....
-
Executive Assistant
3 weeks ago
Washington, United States MEMA Full timeJob DescriptionJob DescriptionSalary: 65-75kExecutive AssistantMEMA, The Vehicle Suppliers Association (MEMA) MEMA is seeking an Executive Assistant for our Washington, DC Government & Advocacy Office. Position Summary This position will support the MEMA CEO and other senior leadership team members as well as the DC team members with ongoing calendars,...
-
Executive Assistant
Found in: Appcast Linkedin GBL C2 - 3 weeks ago
Washington, United States Robert Half Full timeWe are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The successful candidate is energetic and resourceful, thrives in a fast-paced environment...
-
Executive Assistant
Found in: Appcast US C2 - 2 weeks ago
Washington, United States Robert Half Full timeWe are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The successful candidate is energetic and resourceful, thrives in a fast-paced environment...
