Special Assistant The President/ceo

3 weeks ago

Washington, United States CONGRESSIONAL BLACK CAUCUS FOUNDATION Full time

**I. **ORGANIZATION SUMMARY**:
**II. ***:
The Special Assistant to the President and CEO (PCEO) will be a strategic partner who manages and coordinates administrative, program and engagement priorities collaborating closely with the President and CEO. This person must have a track record of proven success in managing and overseeing executive-level support responsibilities, be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities in an efficient manner. They must be confident, reliable, and creative with excellent communication skills and enjoy working in a fast-paced environment where each day can bring a new set of priorities and demands. They must be able to exercise discretion, good judgment and show initiative while working regularly with the PCEO, senior managers, Board members, Members of Congress, and a diverse group of internal and external partners on a variety of issues. They will support and assist the President with the day-to-day functions of the executive office, manage administrative matters related to the Executive Office, and provide substantive and strategic support for a host of Executive Office priorities. The Special Assistant to the President and CEO is expected to perform their duties in a confidential, professional, and reliable manner.

**III. **WORKING RELATIONSHIPS**:
**A. Reports to**:President and CEO

**B. Indirectly Supervises**:N/A

**C. Type of Supervision Received**:Minimal

**D. Internal Relationships**:Close coordination with Senior Management Team and collaborative engagement with internal departments.

**E. External Relationships**:CBCF Board of Directors; CBCF Corporate Advisory Council, Senior Executives, Sponsors, donors, and other non-profit leaders and stakeholders.

**IV. **SPECIFIC RESPONSIBILITIES**:

- Manages the Office of the President and supports the PCEO in overseeing and implementing priorities and supporting the day-to-day functions of the Executive Office including but not limited to:

- Managing and maintaining the President’s calendar and meeting appointments with internal/external partners;
- Managing files and record-keeping systems for the PCEO; and
- Acting as the key custodian of corporate documents and records for the Executive Office.
- Works in collaboration with various departments in the planning and preparation of events, programs, speaking engagements, public appearances, and conferences on behalf of the PCEO.
- Works to ensure that directions from the Office of the President are executed successfully.
- Coordinates and supports the development of content for internal and external meetings with the Executive Office including designing and implementing agendas, planning, and content coordination.
- Provides strategic internal and external communications support to the PCEO in coordination with the Marketing and Communications (MarCom) division. This includes, but is not limited to, providing engagement strategy and support for the PCEO to identify speaking engagements and other opportunities to increase the organization’s brand and exposure and supporting efforts to develop strategic partnerships, media collaborations and innovative online platforms for engagement.
- Prepares the PCEO for internal and external meetings, at times representing the Executive Office, while ensuring timely follow-through on action items and coordination with other staff members.
- Manages meeting and public appearance logistics and support for the PCEO.
- Supports the development of written content and related research on behalf of the PCEO.
- Assists the PCEO with managing coordination with the Senior Management Team.
- Ensures strong communications and collaboration between the Executive Office and programmatic, functional and operations teams.
- Supports board-related functions on behalf of the PCEO working in coordination with the Director of Operations.
- Contributes strategic support to the PCEO in overseeing and implementing action items that support the organizational mission and vision. This includes, but is not limited to, cultivating relationships with donors, sponsors, and supporters, through effective stewardship strategies.
- Assist with establishing and maintaining strong connections with key stakeholders, and partners.

**V. **SPECIFICATIONS**

**A. Knowledge**:Bachelor’s Degree or higher and a minimum of five years’ proven experience providing executive and personal assistance and strategic support to senior executives, preferably in a non-profit setting. This position requires careful attention to detail, initiative, willingness to assume responsibility, confidentiality, strong organizational skills, discretion, strategic thinking, excellent communication and interpersonal skills and a dynamic, positive, and outgoing attitude. Experience working in a legislative or legislative related environment and on social equity issues and leadership development is a plus.

**B. Skills and Abilities**:Th

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