Financial Planning and Analysis Coordinator, Global Programs

2 weeks ago

Washington, United States International Research & Exchanges Board Full time
Job DescriptionJob Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

This position will interact closely with IREX’s international exchange portfolio by providing routine support to the project managers and IREX participants traveling to the United States regarding non-resident alien tax matters. IREX plans to welcome approximately 18 groups of international participants to the United States in 2024 with over 1,700 participants arriving. Each of these groups would be closely supported by this position to support internal processes and ensure donor compliance for tax filings.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

  • Bachelor’s Degree related to international development and/or accounting.
  • 2+ years of relevant experience.
  • Experience in international exchange and/or non-resident alien tax matters.
  • Proven experience managing multiple administrative, financial, and/or technical tasks in a demanding, time sensitive work environment.
  • Experience working with cross-cultural and diverse teams; experience providing remote support to counterparts in countries on program activities is preferred.
  • Experience handling non-resident alien tax matters with the IRS is strongly preferred.
  • Detail-oriented with ability to multitask and prioritize in a fast-paced working environment.
  • Proactive and comfortable with contemporary digital platforms for collaboration and communication.
  • Basic knowledge of project management principles and ability to work collaboratively with diverse teams.
  • Proficient in Microsoft office products, including and especially Excel.
  • Clear, succinct, and compelling communication skills, both oral and written.
  • Proven communication and organizational skills with demonstrated cross-cultural sensitivity.
  • Ability to work in a team environment, including team members in multiple time zones.
  • Excellent ability to remain flexible while adhering to strict deadlines. Outstanding presentation and interpersonal skills.
  • Speaking, reading and writing proficiency in English required. Use and command of a second language will be considered a plus, especially Spanish, French, Arabic, and/or Russian.
  • You must have unrestricted authorization to work in the United States.

Your Daily Tasks

  • Manage IREX custom-built online tax determination system (Calculus) inbox
  • Bulk import participants and regularly review information and documents uploaded into the Calculus.
  • Regularly communicate with IREX’s third party tax advisor.
  • Update and maintain IREX’s Sharepoint page, manuals, and training resources regarding non-resident alien taxes.
  • Deliver training related to non-resident alien taxes and processes.
  • Ad hoc support with tax liability calculations for IREX new business proposals.
  • Calculate and submit for financial processing IREX’s monthly participant tax liability prepayments to the IRS.
  • In conjunction with tax advisor, support and facilitate IREX’s Annual Withholding Tax Return to the IRS through filing form 1042 and 1042s.
  • Regular review of the information and documents uploaded into Calculus to ensure compliance with IRS norms and requirements.
  • Serve as a point of contact for IREX colleagues and participants for questions related to tax process and non-resident alien taxes.
  • Other support duties as needed.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time DC-based staff who works from a worksite outside the DC office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

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