Executive Assistant

3 weeks ago


Detroit, United States The Salvation Army USA Central Territory Full time

Position Summary:

Provides general administrative and clerical assistance to the executive administration of the Harbor Light System.

Essential Responsibilities:

  • Manage the schedule, calendar, and select communications of the Executive Director
  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Process and distribute confidential and sensitive documents
  • Receive, sort, file and retrieve forms, correspondence and documents
  • Prepare and format correspondence and reports
  • Perform various clerical duties using Microsoft Office software including Word, Excel, Power Point, and Publisher
  • Assist in the coordination and execution of Harbor Light system-wide events
  • Compiles and formats analytical and informational reports
  • Maintains confidential data bases, spread sheets, and dashboards
  • Maintain various records and documents for company executive(s)
  • Draft, review and send communications on behalf of company executive(s)
  • Maintains strict confidence in regards to information and protects operations by keeping information confidential
  • Take minutes at Advisory Council meetings

Qualifications:

  • Excellent written and verbal communication skills
  • Highly organized
  • Strong time-management skills with the ability to multitask
  • Ability to pay attention to detail
  • Must possess the ability to work independently
  • T.B Test and police clearance required

Education/Experience:

  • Must possess a high school diploma or equivalent
  • Two years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position

Computer Skills:

  • Must possess advanced Microsoft Office software skills

Certificates and Licenses:

  • Valid State of Michigan Driver License and approval of Salvation Army
  • Microsoft Office Specialist Certification preferred.

Physical Demands:

  • Ability to lift 10 pounds
  • Frequent sitting for long periods of time.
  • Capability to visually inspect packages, equipment, and fixtures, as well as observe people and events
  • The ability to hear and understand information and ideas presented through spoken words and sentences.
  • Ability to use a computer keyboard and or handwrite.
  • Capability to use standard office machines like copiers and fax machines.

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