Department Specialist

1 month ago


Plymouth, United States FastTek Global Full time

Job Description:

Summary:

This position will be responsible for offering Procurement, Logistics, and administrative support

of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical

devices and drug products.

Essential Duties and Responsibilities:

 Greet and welcome guests.

 Answer, screen, and forward incoming phone calls.

 Ensure reception area is tidy and presentable.

 Order front office supplies and keep inventory of stock.

 Maintain office security by following safety procedures and controlling access via the

reception desk (monitor logbook, issue visitor badges).

 Update calendars and schedule meetings.

 Track and report costs to upper management.

 Keep updated records of office expenses and costs.

 Perform other clerical receptionist duties such as filing, photocopying, transcribing, and

faxing.

 Coordinate with departmental staff to coordinate activities.

 Coordinate with outside vendors.

 Act as liaison between customers and various departments.

 Maintain customer and vendor relations.

 Receive, sort, and distribute daily mail/deliveries.

 Provide national and international shipping support.


 Lead direct and indirect procurement efforts for the site.

 Ensure that accounts are paid in full, and notify the clients or supervisors when accounts

are past due.

 Create and manage invoices and credit memos.

 Oversee accounting functions, including sales, general accounting, accounts payable, and

accounts receivable.

 Review financial records for accuracy and review billing invoices, purchase orders, and

inventory reports, and monitor the accounts payable and accounts receivable functions.

 Other duties as assigned.

Qualifications:

 4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing

environment, including customer service, receiving, inventory, stocking, purchasing,

logistics.

 Proficiency in Microsoft Office Suite.

 Hands-on experience with office equipment.

 Professional attitude and appearance.

 Solid written and verbal communication skills.

 Ability to be resourceful and proactive when issues arise.

 Excellent organizational skills.

 Multitasking and time-management skills, with the ability to prioritize tasks.

 Customer service attitude.

Education and/or Experience:

 Associate degree in related field with 4+ years’ experience.

 High School Diploma with 6+ years experience.

Physical Requirements:

 This position may involve exposure to biohazards, and hazardous chemicals.

 Ability to lift/carry 25 lbs.

 Bend, stoop, sit, kneel and/or stand for extended periods of time.



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