EXECUTIVE ADMINISTRATIVE ASSISTANT

2 weeks ago


TX United States University of Houston Full time
Coordinates, directs and manages the office of a top university executive limited to a Vice Chancellor/Vice President, Asst Vice Chancellor/Vice President, Vice President, Assoc Vice President or Dean.

* Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
* Maintains appointment/meeting schedule and calendar.
* Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
* Drafts routine responses to correspondence as needed.
* Functionally supervises projects in the office of the executive.
* Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
* May supervise secretarial and clerical staff in the office.
* Performs other job-related duties as assigned.

EEO/AA

Bachelors and 5 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information

* Works with the UIT Budget Office on budgeting and account reconciliation for UHS Security and Enterprise Systems
* Works with UIT Business Services on procurement of good and services for the department
* Coordinated HR related issues with HR and the UIT Business Services such as recruitment, payroll and other personnel actions
* Assists with maintaining IT vendor relationships and facilitates contract renewals
* Assists with managing departmental asset inventory, and facilitates planning of asset replacement
* Develops and implements business and financial processes to ensure compliance with state and university regulation regarding use of university resources

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