BASE SERVICES SPECIALIST

Duties As a BASE SERVICES SPECIALIST (TITLE 32), GS-0301-9, this position is located within the Force Support Squadron of the Mission Support Group at an Air National Guard wing
This is an Air National Guard (ANG) Dual Status Technician position requiring military membership, compatible military skill assignment, and classification
Its purpose is to analyze and coordinate Base Services functions in support of federal, state, and local missions
The incumbent serves as a point-of-contact for Services-related programs, missions, functions, activities, and events for the wing and its assigned geographically separated units (GSU)
1
Ensures Sustainment Services personnel and equipment mobility requirements are accomplished
Coordinates directly with squadron Unit Deployment Manager to ensure all readiness and ancillary requirements are complete
Provides oversight, analysis, and review of Services training requirements; consistent with Career Field Education and Training Plan (CFETP) and master training plan standards
Reviews Air Reserve Component Network (ARCNet), Air Force Training Records (AFTR), and/or other locally developed databases to verify required updates and training documentation is complete for each unit member
Collaborates with Unit Training and Deployment Managers to identify, schedule, conduct, and document Services specific training and align priorities with wing requirements to ensure all objectives are fulfilled
Identifies and forecasts Services formal training needs and provides related financial data for inclusion in financial plan
(30%) 2
Maintains thorough understanding of readiness reporting requirements and provides documentation of relevant sustainment services training statistics to applicable monitors for inclusion in associated reports
Systems include Status of Resource and Training System (SORTS), Air Expeditionary Force Reporting Tool (ART), and Defense Readiness Reporting System (DRRS)
Ensures personnel and equipment readiness standards are achieved through development and implementation of home station training programs
Ensures maintenance, serviceability, and accountability of deployment-ready equipment
(10%) 3
Analyzes historical data to develop subsistence requisitions in accordance with Air Force and Air National Guard standards
Submits approved requisitions through Subsistence Total Order Requisition Electronic System (STORES) web based application
Contacts Prime Vendor, Defense Logistics Agency, and Defense Finance and Accounting Service representatives to coordinate changes in requirements, modify subsistence catalogue, and correct errors or deficiencies related to food service program
Administers tracking mechanism to document purchase requests and expenditures
(15%) 4
Provides input into creation and revision of base lodging operating instruction and applicable checklists or guides
Coordinates with contracting officer to establish formal contracts or Blanket Purchase Agreements with local hotels or with host installation agencies to support non-commuting members
Accepts, coordinates, and tracks reservations consistent with wing policy and in accordance with Blanket Purchase Agreement stipulations and fiscal standards
(15%) 5
Serves as the subject matter expert for the base Mortuary Affairs Program
Coordinates local mortuary affairs program requirements with Active Duty base covering area of responsibility for inclusion in support agreement and/or memorandums of understanding
Provides relevant support documentation to Air Force and/or Air National Guard mortuary program manager for inclusion in mortuary case file or records
(15%) 6
Oversees the verification of contract requirements, invoicing, and validation of contract completion requirements
Serves as the Quality Assurance Evaluator (QAE) performing quality management, quality assurance and quality control measures to include external and internal audit activities particularly associated with the acquisition and sustainment of Services facilities and equipment repair
(10%) 7
Oversees the development, management, and implementation of a variety of safety programs to ensure regulatory compliance as mandated by federal, state, and local agencies including Air Force, Occupational Safety and Health Administration (OSHA), and United States Department of Agriculture (USDA)
(5%) 8
Performs other duties as assigned
*The above description only mentions a limited amount of the position's official duties
For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialists at the bottom of the announcement
Requirements Conditions of Employment
• National Guard Membership is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• Participation in direct deposit is mandatory.
• U.S
citizenship is required.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968
An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• The duties of this job may significantly impact the environment
You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• Must be able to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; shift work and/or overtime may be required.
• Federal employment suitability required and determined by a background investigation before appointment to position.
• May be required to successfully complete a probationary period.
• Must have a valid driver's license.
• Must be able to obtain/maintain the necessary security clearance for the position.
• Compatible Military AFSC Assignments: 3F1X1, 3F5X1, 3F0X1
• This is not a cross training opportunity.
• Military Grades: Qualifications Areas of Consideration: Area 1 - Current permanent and indefinite T32 technicians of the Oregon ANG
Area 2 - Current permanent and indefinite T5 employees of the Oregon ANG
Area 3 - Current service members in the Oregon ANG
GENERAL and SPECIALIZED EXPERIENCE QUALIFICATION REQUIREMENTS: Work involves supervising or performing work requiring knowledge of (a) the basic processes of administration, (b) the principles and standard practices of management, and (c) the techniques of organization, direction, coordination, and control
Experience, education, or training which provided a general knowledge of principles of organization, management, and administration
Experience using computer and automation systems
Must have at least 24 months experience, education or training in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information
Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled
Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management
Experience developing administrative procedures
Education If you are using education to qualify for this position, you must provide transcripts or other documentation to support your educational claims
Additional information Alternate Application Method for current AGR members (Oregon ANG only) intending to remain AGR must submit the following: 1) NGB Form 34-1, Application for Active Guard/Reserve (AGR) - Position Announcement number and position title must be annotated on this form
2) Current Report of Individual Personnel (RIP) - In lieu of a RIP, applicant may provide a printout from the Virtual MPF (VMPF)
Documents must show your ASVAB scores
3) Copy of current physical fitness assessment
4) AF Form 422, Notification of Air Force Member's Qualification Status
For cross training opportunities (refer to Conditions of Employment above), AGR applicants should reference the qualifications needed to enter the AFSC being hired for described in the current Air Force Enlisted or Officer Classification Directory
Complete application packet should be in a single PDF format document with the Announcement Number and Last Name ONLY as the file name (example: OR-AF-24-0XX Last name) Please email completed packages to the personnel listed below
Please include the complete announcement number and last name in the subject line
The following applies to Bargaining Unit Positions: Bargaining unit positions within the Oregon National Guard that are represented by AFGE, local 2986 (AFL-CIO)
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ).
• Benefits Help A career with the U.S
government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
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Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
Once the announcement has closed, your resume will be used to determine if you meet the qualifications listed on this announcement
Your supporting documentation will used to determine eli

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