Student Support Coordinator with Security Clearance

EOE M/F/D/V Job Title: Student Support Coordinator Department/Division: Operational FLSA Classification: Non-Exempt (determined by RMGS HR) Reports to: Vice President – Training & Exercises Supervisor for: None Primary Purpose: Why the job exists; this is the ultimate or overarching accountability for the job. This position is responsible for carrying out specialized administrative support to include serving as interpreter for Spanish speaking students, transportation of students, lodging coordination, record keeping, preparation of reports, scheduling and database management for the Naval Small Craft Instruction and Technical Training School (NAVSCIATTS) International Military Student Officer (IMSO). This includes direct support of all International Military Students (IMS) in the areas of administration, socialization, cultural enrichment, transportation, recreation, logistical and customer support services for all IMS. Essential Functions: The essential functions or tasks should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Include those functions that account for 10% or more of the work, i.e., key functions that contribute significantly to the achievement of the job. Theseare tasks the employee must be able to perform, with or without accommodation, or else they couldn’t be hired. In more detail, the following specific actions relating to Student Support Coordinator in support of NAVSCIATTS Task Orderon theNSWC Logistics, Instruction, and Engineering Support Services (LIESS) contract are required: * Provide specialized administrative support and coordination of logistic support activities.
* Serve as Interpreter for Spanish speaking students during non-duty hours.
* Maintain the personnel tracking matrix and ensure updates are entered in a timely manner.
* Responsible for the orientation, accountability, and issuance of security IDs for all students.
* Coordinate and schedule appointments for issuance of all students Common Access Cards (CACs).
* Coordinate and conduct Field Studies Program (FSP) events for all International Military Students (IMS), adjusting for annual throughput increase of 15% per fiscal year.
* Assist with the yearly FSP Budget for review by the IMSO and forward to NETSAFA and NAVY IPO for acceptance and implementation.
* Coordinate with course instructors to write, proofread and upload International Student Academic Reports (ISAR) to Security Cooperation Training Management System (SC-TMS) for individual IMS. Provide any additional remarks on students’ participation in extracurricular and community affairs.
* Assist in the administration of English Comprehension Level (ECL) testing for IMSs. Record and archive scores for placement in IMSs’ files.
* Conduct pre-briefing for all IMS before departure to FSP activities to ensure they understand the objectives of the event. Brief escorts on their role and responsibilities ensuring they also understand the objective of the FSP and topics to be covered. Provide IMS with emergency and assistance phone numbers. Inform the appropriate funding clemency representative of any significant changes involving participants, itinerary, or funding requirements.
* Provide technical support for programming dormitory doors and key cards.
* Maintain adequate inventory of office supplies, forms, and printed materials, and notifies the appropriate person for re-ordering.
* Gather all travel and medical records and other required documents form IMSs upon arrival. Checks passports/visas and compares with IMS International Travel Orders (ITO) for accuracy; notes any discrepancies. Escorts the IMS to their berthing assignment and demonstrate the proper function of room amenities such as safe, microwave and telephone. Provide IMSs with any necessary further instructions/guidance.
* Assist with locating and making venue reservations, in support of a 20% increase in Graduation Ceremonies and conducts all related supplementary duties for set-up and break-down, such as: arrangement of flags, chairs, lecterns, diplomas, and plaques; uploading PowerPoint of student photos to computer for use with projector and screen; ensures proper functioning of lectern digital display; and, transportation of students. Additional task may include filing the role of Master of Ceremony.
* Assist in creating FSP Schedule for each class, ensuring all cultural differences are reviewed and handled accordingly within the appropriate Chain of Command.
* Perform record keeping and database management and create a class roster for each class.
* Schedule the daily and weekly activities for IMS and ensure changes are promptly identified to alleviate any discrepancies between scheduled activities and the Course of Instruction for the Students.
* Coordinate all travel and lodging requirements for students attending FSP events located within a four hundred mile radius of NAVSCIATTS.
* Attend official command functions and social events to include evening and weekends as required. Travels as required.
* Coordinate with the Supply Department for collection/payment for student lodging at the end of each Semester.
* Comply with Navy policy and procedures in the use and responsibility of U.S. Government Fleet Fuel card program, per NAVSUPINST 4200.98A.
* Complies with policies and procedures as set forth in the corporation’s Handbook of Policies and Procedures.
* Write correspondence in accordance with SECNAVINST 5216 Correspondence Manual, when necessary.
* Perform data entry on IBM-compatible computers utilizing current versions of Microsoft Windows, and Microsoft Office applications like Access, Excel, Word, PowerPoint and other related programs.
* Perform other duties as assigned in order to perform services associated with tasks in this Performance Work Statement (PWS). Required Education/Training: * N/AExperience: * Possess excellent work ethics, verbal and written communication skills, and be detailed and accurate in performing all administrative and routine functions.Minimum Qualifications: Identify the minimum required skills, knowledge and abilities required to competently perform the job duties. Shall have a minimum of one of each of the following combinations of general experience and a degree: * Proficient in the use of computers and computer-related devices.
* Ability to obtain and keep current a Commercial Driver’s License (CDL) Class A.
* Have in-depth knowledge and comprehension of written and oral communication principles in English and Spanish.
* Be detailed an accurate in performing all administrative and routine functions.
* Currently hold a verifiable SECRET security clearance vetted through JPAS.
* Possess a valid MS state driver’s license.
* Be able to obtain and maintain appropriate special licensing/certification for vehicles and equipment required for their specific position.Working Conditions: * Be physically fit and able to work in an environment that is fast-paced while completing multiple tasks, and meeting stringent timelines.
* Work alternate schedules to satisfy training requirements.
* Maintain a clean workspace.Unique/Additional Requirements: * Able to get along well with others and effectively functions as member of a team.
* Attend and satisfactorily complete all Government required training associated with job responsibilities as designated in your specific Scope of Work. * Cross train with other contracted positions to fill in during absences. See 3.1.6 for further clarification.Acknowledgment I have read this job description and understand my duties. Signature and Date Printed Name

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