Executive Assistant

1 month ago

Washington, United States Analytic Services Inc Full time

COMPANY OVERVIEW: ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. SPECIFIC JOB DESCRIPTION: This position is located in the Office of the DoD Chief Information Officer. Successful candidates will be an organized self-starter capable of performing tasks without the need for constant oversight and experience successfully working in a team environment. Routine tasks include calendar scheduling and oversight, suspense tracking, workload prioritization, communications, word processing and correspondence management to support the OSD mission. Specific duties will include: * Assist government personnel with administrative systems, file systems, records management and read ahead binders * Operational duties related to human resources, IT, security, and facilities management: * Answering and routing phone calls and greeting/escorting guests * In-processing new personnel (DD1172, DD2249, DD2875) * Requesting and managing all government furnished equipment for new employees * Suite access, SCIF maintenance, and burn bag destruction * Resolution of IT and network issues * Off-boarding departing personnel * Review correspondence documents to the appropriate offices and/or personnel for response through the Correspondence and Task Management System (CATMS) * Develop, monitor, update, implement, and maintain an internal suspense tracking system for correspondence, memos, letters and other documents and projects received * Provide written products in accordance with DoD 5110.4-M Vol 1 DoD Manual for Written Material: Correspondence Management and DoD 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material * Other responsibilities and duties as assigned EDUCATION: * Bachelors degree plus at least 5 years of related experience or HS Diploma with at least 9 years of related experience SKILLS AND EXPERIENCE: * Top Secret clearance with SCI required at date of hire * Ability to provide on-site support * Expert level knowledge and execution of the English language for the formulation of all DoD correspondence mediums, (e.g, email and memos) * Demonstrated experience supporting in an Office of the Secretary of Defense (OSD)/Joint Staff/Interagency environment * Knowledge of the structure and missions of the OSD and the Components * Highly proficient with the Microsoft Office Suite of applications, especially Word, PowerPoint, and Teams * Energetic and the capability to work in a fast-paced team environment, adapt to rapidly changing requirements, and multi-task capabilities DISCLAIMER: In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail . ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.

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