#CJ23-0004 WHA Budget Clerk with Security Clearance
1 month ago
DUTIES AND RESPONSIBILITIES: * Receive incoming telephone calls and direct them to the appropriate staff members. * Coordinate and prepare briefing materials and issue papers for Principals * Arrange meetings and manage calendars * Prepare documents, memos and reports * Order office supplies as needed * Prepare documents to request diplomatic passports for staff members. Obtain Visas for travelers in a timely manner, either through the Passport Office or hand-carried * Manage travel arrangements for domestic and overseas trips through E2 Solutions for CFO and Deputy CFO. * Collect timesheets, leave slips, and package them for CFO signature. * Provide logistical support, as needed, for conferences and meetings * Reserve meeting rooms through the Departments ReserveT * Prepares work orders for services/supplies needed for the effective running of the office and coordinates these with the General Services Officer * Ensures pre-clearance for outside visitors, and escorts them into and out of the building * Analyze domestic office unfunded requirements and budget request. * Monitor unliquidated obligations and take corrective action to reduce balances, as needed. * Make recommendation to senior management and prepare budget-briefing materials. Prepare budget-briefing materials for the Bureau's CFO. * Requires proficiency with Excel, pivot tables, and databases. * Execute funding for the various WHA domestic offices, establish miscellaneous obligation, approve travel request, and fund task order requisitions. * Enter budget data and spreadsheets into the Departments various budget systems to support the Bureaus budget requests. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS: * Possess a secret security clearance * Bachelor's degree or equivalent experience * Detailed knowledge and experience with federal procurement procedures. * Excellent communication skills * Experience with State Department, specifically with budget or financial management * Proficient in Microsoft Office Suite software
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