Sr Administrative Assistant

2 weeks ago


Philadelphia, United States PeopleShare Inc Full time

PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA

Apply Below

Position Overview:

The Sr Admin Assistant provide high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize administrative processes, including client intake, case file management, and legal document preparation. Work closely with all departments to identify areas of improvement and streamlining of processes. They ensure seamless coordination of new company rollouts and training.

Sr Admin Assistant job Details:

  • Schedule: M-F: 7:00AM-4:00PM, may be required occasional OT.
  • Pay Rate: $24-$27 per hour
  • Type: Contract to Hire Role
Sr Admin Assistant Selling Points:
  • Competitive pay
  • Ideal location
  • Excellent work culture
JobDescription:
  • Act as the primary liaison between attorneys, staff, and external stakeholders, ensuring clear communication and timely follow-up.
  • Organize and facilitate team meetings, including preparing agendas, recording minutes, and tracking action items.
  • Lead or support special projects related to operational improvements, compliance, or client service initiatives.
  • Assist with client billing, expense tracking, and budget reconciliation for operations.
  • Conduct training and onboarding for new team members.
  • Maintain and troubleshoot legal software, case management systems, and operational tools.
Job Requirements:
  • High School Diploma required (Bachelor ideal)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) essential.
  • Minimum of 4-5 years of related experience in similar high-level role
  • Excellent communication skills
  • Ability to learn quickly new processes and set routines
  • Ability to multitask and pivot quickly


PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Requirements: Job Type: Temp to Hire Post Date: 12/13/2024

  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provide high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provide high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provide high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize...

  • Sr Admin Assistant

    1 month ago


    Philadelphia, United States PeopleShare Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA!Apply Below!Position Overview:The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize...

  • Sr Admin Assistant

    1 month ago


    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and...

  • Sr Admin Assistant

    1 month ago


    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA! Apply Below! Position Overview: The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize...


  • Philadelphia, United States Temple University Health System Full time

    Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgment in problem solving and extensive knowledge of departmental and institutional policies and procedures. Administrative Assistant, Administrative, Assistant


  • Philadelphia, United States InSource, Inc Full time

    This is a Contract 2 Hire role; this will convert any time after 3months and before 12months. This is a Hybrid role 3 days onsite (Tues, Weds, & Thurs) 2 days remote (Mon, Fri) The onsite location is Center City Philadelphia. This is W2 only, NO C2C, NO THIRD PARTIES, Sr. Collaboration Technology Administrator position focused on the Power Platform, Power...


  • Philadelphia, United States Temple Health Full time

    Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and...


  • Philadelphia, United States Temple Health Full time

    Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and...


  • philadelphia, United States InSource, Inc Full time

    This is a Contract 2 Hire role; this will convert any time after 3months and before 12months. This is a Hybrid role 3 days onsite (Tues, Weds, & Thurs) 2 days remote (Mon, Fri) The onsite location is Center City Philadelphia. This is W2 only, NO C2C, NO THIRD PARTIES, Sr. Collaboration Technology Administrator position focused on the Power Platform, Power...


  • philadelphia, United States InSource, Inc Full time

    This is a Contract 2 Hire role; this will convert any time after 3months and before 12months. This is a Hybrid role 3 days onsite (Tues, Weds, & Thurs) 2 days remote (Mon, Fri) The onsite location is Center City Philadelphia. This is W2 only, NO C2C, NO THIRD PARTIES, Sr. Collaboration Technology Administrator position focused on the Power Platform, Power...


  • Philadelphia, Pennsylvania, United States MSCCN Full time

    About the Role:We are seeking a highly organized and detail-oriented individual to join our team as a Sr. Administrative Services Associate. In this role, you will assist with the management of a clinical practice in a busy academic clinical department. Key responsibilities include:Coordinating patient-related activities for both outpatient visits and...


  • Philadelphia, Pennsylvania, United States PeopleShare Inc Full time

    We are seeking a highly skilled and organized Sr Admin Assistant to provide exceptional administrative support to our Operation Director. This is a contract-to-hire role with a competitive pay rate of $24-$27 per hour.Company OverviewPeopleShare Inc is a leading staffing agency in the region, providing temporary to hire and permanent jobs across 8 states....


  • PHILADELPHIA, United States Stantec, Inc. Full time

    We have an exciting opportunity for you to be a part of our operations team as an administrative assistant in a busy architectural office located in center city Philadelphia, Pennsylvania. This position is four days working in the office per week, Mo Administrative Assistant, Administrative, Office Manager, Assistant, Support, Manufacturing


  • Philadelphia, United States Children's Village Full time

    Administrative Assistant The Administrative Assistant plays a crucial role in supporting the efficient operation of the organization by providing administrative and clerical support to ensure seamless day-to-day activities. This role is essential for maintaining a productive and organized work environment. Key Responsibilities: • Manage and maintain...


  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring a Admin Assistant, supporting a full-service IT, low voltage, communication system, and services company in South Philadelphia, PA! Apply Below! Position Overview: This is a full-time on-site role for an Administrative Assistant, located in Philadelphia, PA. The Administrative Assistant will be responsible for providing...