Sr Admin Assistant

1 month ago

Philadelphia, United States PeopleShare Full time
PeopleShare is currently hiring for a Sr Admin Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PAApply Below
Position Overview:The Sr Admin Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize administrative processes, including client intake, case file management, and legal document preparation. Work closely with all departments to identify areas of improvement and streamlining of processes. They ensure seamless coordination of new company rollouts and training.  
Sr Admin Assistant job Details:
  • Schedule: M-F: 7:00AM-4:00PM, may be required occasional OT. 
  • Pay Rate: $24-$27 per hour 
  • Type: Contract to Hire Role

Sr Admin Assistant Selling Points:
  • Competitive pay
  • Ideal location
  • Excellent work culture

JobDescription:
  • Act as the primary liaison between attorneys, staff, and external stakeholders, ensuring clear communication and timely follow-up.
  • Organize and facilitate team meetings, including preparing agendas, recording minutes, and tracking action items.
  • Lead or support special projects related to operational improvements, compliance, or client service initiatives.
  • Assist with client billing, expense tracking, and budget reconciliation for operations.
  • Conduct training and onboarding for new team members.
  • Maintain and troubleshoot legal software, case management systems, and operational tools.

Job Requirements:
  • High School Diploma required (Bachelor ideal)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) essential.
  • Minimum of 4-5 years of related experience in similar high-level role
  • Excellent communication skills
  • Ability to learn quickly new processes and set routines
  • Ability to multitask and pivot quickly



PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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