Houston Office Coordinator

3 weeks ago

Houston, United States Atlas Oil Company Full time

Company Info

Atlas Oil Company was founded in 1985 by Sam Simon, an entrepreneur who started the company with a single credit card. Today, Mr. Simon still owns the company through his holding company, Simon Group Holdings. The Simon Group has a deep history of entrepreneurial success and currently boasts strong investments in real estate, technology, and other alternative investments. The holding company’s largest entity, Atlas Oil, provides national fuel supply and logistics services backed with personalized, local support to its customers and clients, with remote operational locations and company owned fleets located throughout the country. While originally based in Taylor, MI, the company’s corporate operations are based primarily out of the Houston, TX office today.


Atlas Oil Company knows that culture is key to the success of a business, so our strong cultural values lead the way we build our team. We focus on collaboration and put decisive, disruptive innovation at the top of the pyramid. We are passionate about what we do, and we’re always looking for talented individuals who are as motivated as we are. If you are a passionate, solution-driven, out-of-the-box thinker that thrives on results, we’d love to hear from you. Atlas Oil offers a welcoming, motivating environment where you’ll be surrounded by entrepreneurial-minded people who always give 110%.


Job Summary

The Office Coordinator is a critical component of our company’s pride and image core value. In this role, the office coordinator is tasked with creating a welcoming environment for all employees, clients, guests and delivering a quality experience. This role will provide support in daily administrative functions including answering phones, greeting visitors, set up and cleanup of meetings, report preparation, maintenance of the contact database/office files and other administrative duties. Exercises considerable judgment in handling confidential material and providing information to others. Appropriately routes telephone calls and greets visitors in a professional, courteous and friendly manner.


This position includes work with the company CEO when he’s in the office to assist with meeting preparation materials, coordinating with visiting guests, and assisting with in and out of office team events.


The ideal candidate must be positive and proactive, anticipate the needs of others, and constantly look for opportunities to improve. Candidates must be flexible and exhibit a service mindset, be great communicators and maintain confidentiality.


Responsibilities

Responsibilities include, but are not limited to:

  • Welcome visitors in a professional, courteous and friendly manner.
  • Maintain professional, clean appearance for lobby, conference rooms, and other common areas.
  • Partner with hiring managers, HR and IT to oversee a seamless onboarding process for new team members joining the Houston office.
  • Advance meetings to ensure that video conferencing, phone, projectors or other technology are working and functioning properly, as well as troubleshooting and raising any technical issues with the IT team.
  • Order Atlas business cards for Houston employees.
  • Manage office, building and parking set ups for Houston office.
  • Liaison with building management for Atlas Oil needs.
  • Coordinate and manage office supplies and other needs for the entire office.
  • Distribute all mail and packages that are delivered to our office.
  • Schedule conferences, conference calls, and other business meetings, as needed
  • Helps coordinate business travel, as needed
  • Assist the Company Owner (CEO) when he is in the Houston office.
  • Effective communication, including timely follow up and follow through on numerous tasks
  • Assist with team event needs, including lunches, team building events, holiday parties, etc., including coordination with other office coordinators
  • Be in the office ready to start each day at 7:30 AM for the day’s business each morning.


Required Experience / Skills

  • Passion for creating an ideal work environment for your fellow team members every day.
  • Proficiency in both MAC and PC systems as well as iPhone and other emerging technologies, including but not limited to Office, Dropbox, Outlook, Teams, etc.
  • Detail oriented with exceptional organization and task management skills; superior client relationship management and incredible customer service skills a MUST
  • Dedication to responsibilities, proactive and driven attitude with a willingness to succeed in a fast-paced dynamic environment.
  • Fast learner with ability to easily grasp and understand new concepts.
  • Polished, poised and professional in both mindset and manor; including careful use of discretion.
  • Willingness to adapt to an ever-changing and often flexible environment.
  • Ability to manage challenging personalities and high stress environments.
  • Excellent references required from both current and previous employers.
  • Strong command of English language; outstanding writing and verbal skills.
  • College degree preferred, but not required.

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