Project Scheduler

4 weeks ago

Houston, United States ICON Consultants, LP Full time

JOB SUMMARY

The Project Scheduler is responsible for planning, scheduling, and progress reporting in support of proposals and projects. Duties will typically be performed within an office setting during the Proposal and Engineering phases and then on site during Construction and Commissioning.


On-site work is planned in the near future and, therefore, a requirement for this position.


ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide necessary information for establishing time objectives to meet project requirements

Coordinate client, engineering, and operations interfaces to ensure smooth and timely flow of information

Provide project management with information pertinent to the control of the project


Basics:

Develop, maintain, and communicate the project time schedule

Use the project time schedule to drive the execution and timely completion of the project

Work in accordance with Air-Liquide scheduling procedures and requirements

Capture REX (Return of Experience) to promote continuous improvement

Contribute actively to the knowledge exchange within the Scheduling Team


Proposal Phase:

Participate in the execution strategy and develop the frame schedule

Challenge the duration and sequence-of-development / constructability

Prepare the Basis of Schedule, including clear and specific assumptions

Prepare the Project Schedule Execution Plan

Utilize REX analysis and knowledges for support during the client negotiation phase


Project Execution:

Collect progress status from client, engineering, operations, suppliers, and third party entities

Assist the technical team with internal schedules to control and monitor key tasks.

Prepare forecast schedules based on actual project status and anticipated evolution

Track the internal and external milestones versus the contract, target, and previous forecast

Update progress curves using both earned and remaining (forecast) values

Analyze critical path(s), schedule variances, progress trends, and resource allocation

Develop and implement solutions / mitigation strategies for identified critical scenarios / problems

Communicate status and analysis to project team via schedule layouts, written narrative, and briefings

Assist in the preparation of weekly and monthly reports

Keep a record of changes to the schedules via backup copy and “Maintain Baseline” function in P6

Update the Bases of Schedule, including mitigation actions taken in the monthly update


Construction:

Assist the site manager and subcontractor manager with planning

Perform quantity takeoffs

Confirm local rates of production for determination of budget manhours & schedule duration

Refine standard Schedule Specification for each ITB (Invitation to Bid)

Review subcontractor schedules for adherence to project specifications and need dates

Understand and challenge the subcontractors' plans before implementation into the main schedule

Import subcontractor schedules into the master progress schedule and make necessary logic ties

Walk jobsite and evaluate physical progress

Review accuracy of subcontractor schedule updates and adherence to their initial plan

Analyze subcontractor claims for delay and associated mitigation / recovery plans

Incorporate contract changes into the master progress schedule

Prepare schedules as requested or by anticipation, proposing scenarios and what-if simulations

Backup all Planning related as-builts and Lessons Learned to ensure benchmark and handover


KNOWLEDGE, SKILLS AND ABILITIES

Ability to plan Engineering, Procurement, Construction, and Commissioning

Ability to read and understand Plot Plans, PFDs, P&IDs, One-Line Diagrams

Flexible with regards to travel (subject to individual project needs)

Proficient with Primavera P6 scheduling software, including multi-file group projects

Experience with Physical Progress and Earned Value measurement systems

Proficient with Microsoft Office (Word, Excel, and Powerpoint) and Microsoft Outlook

Ability to balance strategic (big picture) thinking with tactical application (detail oriented)

Ability to work effectively on multiple projects with competing priorities

Ability to meet deadlines and fulfill customer requirements

Strong written and verbal communication skills including presentation delivery to large / small groups

Strong business partnering skills to lead, influence, and drive behavior change without formal authority


EDUCATION AND EXPERIENCE

Bachelors Degree in Engineering or equivalent work experience

Minimum 10 years experience in EPC project scheduling

Minimum 5 years experience of full-time jobsite scheduling

Large project experience preferred

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