Project Assistant
2 weeks ago
Duties may include:
Keep and maintain project files;
Maintain project e-mail box;
Document control - data entry;
Track projects and produce monthly progress reports;
Work with specs, changes and finalizing;
Facilitate questions regarding projects and research information;
Maintain tracking system for projects;
Record minutes from Project Manager meetings;
Answer phones and direct calls;
Read and sort incoming mail;
Collect bills/invoices;
Type memos, correspondence, reports, and other documents;
Make travel arrangements;
Prepare outgoing mailings and labels, including emails and faxes;
Organize and maintain filing system;
Coordinate client or vendor lunches, including set-up and clean-up;
Reserve conference rooms;
Coordinate with internal support departments;
Order and maintain supplies;
Arrange equipment maintenance or set-up;
Keep the department calendar and roster;
Occasional project assistance for managers;
Assist in Power point presentations;
Utilize Access to store and retrieve data;
Help coordinate clerical needs of special projects;
Complete weekly timecards;
Make copies of printed material.
Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Requirements:
- High School degree or equivalent.
- Minimum two years office/clerical experience.
- An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
- Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
- Some college coursework preferred.
EEO/Minorities/Females/Disabled/Veterans
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