Project Assistant

2 weeks ago


Kansas City, United States ESPO Corporation Full time
Job Title: Project Assistant
Location: Kansas City, MO
Job type: Contract to Hire

Our client, a global Architecture and Design Firm, is looking to hire a Project Assistant to join their office in Kansas City, MO.

This role will have a heavy focus on Document Control and Document Management.

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

  • General administrative support for company projects.
  • Organize and maintain project files, filing system, and project communications.
  • Provide data entry for projects.
  • Track the status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • Update record copies, engineering project documentation, and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Answer phones and direct calls.
  • Sort incoming mail.
  • Collect and distribute client bills and invoices.
  • Type memos, correspondence, reports, and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
  • Schedule and set up client interviews, presentations, and other meetings as requested.
  • Order and maintain supplies.
  • Update the project calendar and roster.
  • Assist in clerical needs on projects.
  • Maintained data entry for the project contact list and project execution plans.
Requirements:
  • High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
  • Applicable experience may be substituted for education requirements.
  • Proficient in Microsoft Word, Excel, Access, and PowerPoint required.
ESPO Corporation
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We are an Equal Opportunity Employer and value the benefits of diversity in our workforce .Learn More

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