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Sales and Logistics Coordinator – Bilingual – Growing Export Company

3 months ago

Oakland, United States Safeguard Global Recruiting Full time

Our client is an established produce exporting company in Oakland, CA and is seeking a talented administrative professional to join their team This role will support the Sales Team with administrative tasks such as data entry, coordinating shipments and speaking with 3rd party logistics partners, preparing shipment documents, and supporting other team members in their absence. This role allows for internal career growth and requires 5 days/week in the Oakland office.


*Bilingual English/Mandarin or English/Cantonese required*


Benefits offered to the right candidate include 100% medical premiums paid for employees and dependents, out-of-pocket medical expenses paid within the plan, bonuses 2x/year, education reimbursement, and more. Openings in this company are very rare


Responsibilities:

  • Coordinate logistics for each shipment, liaising with transportation vendors until completion.
  • Stay informed about trucking, shipping schedules, and freight rates to secure the best cost for shipments.
  • Collaborate with shipping companies, truckers, and potentially freight forwarders to ensure timely product transit.
  • Address shipment-related problems, answer inquiries, and manage logistics for each shipment.
  • Prepare initial paperwork and perform data entry for customer claims.
  • Provide backup support in the absence of team members.
  • Collaborate with the Accounting Department to resolve discrepancies in accounting issues.
  • Participate in education and training presentations covering product information, shipping, trucking, freight forwarding, and ocean freight insurance matters.
  • Prepare shipment documents using relevant computer programs, such as Export Declarations and Ocean Bills of Lading.
  • Accurately enter shipment data from supplier invoices and clear vendor invoices using applicable computer programs.
  • Assemble and prepare document packages for couriers, ensuring timely dispatch according to customer requirements; track packages and resolve any document-related issues.
  • Maintain orderly and organized filing of correspondence for easy accessibility.
  • Answer the telephone during the receptionist's absence, lunch breaks, or as needed.


Qualifications:

  • Minimum 2 years working in a professional environment.
  • Strong math, verbal, and written communication skills.
  • Excellent proficiency in MS Office, with a focus on Outlook and Excel.
  • Ability to multitask, prioritize, and manage diverse workloads with frequent deadlines.
  • Strong time management skills.
  • Willingness to learn and follow directions.
  • Organized, detail-oriented, and self-motivated.
  • Enthusiastic and positive attitude.
  • Bilingual English/Mandarin or English/Cantonese required.
  • Must be able to reliably be onsite each day in Oakland, CA.