Payroll Specialist

Posting Details Posting Summary Working Title Payroll Specialist Role Title Financial Services Specialist I Role Code 19031-SW FLSA Nonexempt Pay Band 4 Position Number 27600058 Agency Southside Va Community College Division Southside Va Community College (Div) Work Location Brunswick - 025 Hiring Range Minimum $44,192, commensurate with experience and qualifications Emergency/Essential Personnel Yes EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Monday through Friday, day hours; evenings as needed This position offers telework but is not a fully remote role, and telework is limited. Sensitive Position No Job Description Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city. SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society. Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.eduJoin SVCC as a Payroll Specialist - ensuring every detail adds up to employee trust and satisfaction. The Payroll Specialist is a vital member of the Human Resources team, responsible for ensuring theaccurate and timely processing of employee payroll. This role involves managing various payroll-related tasks, maintaining compliance with relevant laws and regulations, and providing exceptional support to employees regarding their payroll inquiries. The Payroll Specialist plays a vital role in maintaining employee satisfaction by ensuring that payroll is executed smoothly and efficiently. The core responsibilities of this position include, but are not limited to: Ensure accurate and timely payroll processing for all college employee classifications to include special pay types (Verify accuracy of contracts received; Submit payroll information to the Shared Services Center (SSC) to be keyed and processed by the established time-frames; Verify and enter payroll changes and updates; Work closely with the SSC on all payroll matters, including resolving discrepancies; Assist in payroll certification by providing appropriate documentation to the Business Office; Process tax forms and direct deposit forms as needed; Work closely with the Benefits Specialist to ensure appropriate deductions are properly processed; etc.) Supports the Time, Leave & Benefits Specialist and serves as back-up (Supports the Time, Leave & Benefits Specialist by monitoring time and leave when necessary and ensuring time is approved by established deadlines; Works with the Benefits Specialist to ensure timely processing of new hire enrollments and benefit changes for current employees and coordinates these changes with payroll functions; Responsible for monthly Healthcare and VRS reconciliations; Serves as the back-up for the TLAM & Benefits Specialist as needed, etc.) Other HR Responsibilities (Employment Verifications; Process Garnishments, Child Support, and Tax Liens; Asst HR Director, etc.) Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Prior experience working in payroll administration or a similar role Knowledge of Agency, State and Federal regulations relating to payroll and human resources Thorough knowledge of human resource and payroll information systems Excellent communication, customer service, and interpersonal skills Exceptional attention to detail and accuracy Exceptional analytical and organizational skills Adept at managing tasks and balancing priorities Strong working knowledge of MS Office or comparable software suites Strong working knowledge of Google platforms (Gmail, Sheets, Docs, etc.) Must possess a strong work ethic and the ability to work with all levels of employees/administration and communicate to each using appropriate methods Ability to handle confidential information, use professional discretion, and exercise ethical conduct Demonstrated ability to work independently as well as with others Demonstrated ability to interpret policies and procedures Additional Considerations Experience in PeopleSoft Training, education, and experience, preferably in payroll/human resources Community college payroll experience Knowledge of the state's payroll system, Cardinal Operation of a State Vehicle Yes Supervises Employees No Required Travel Travel to SVCC campuses, centers, meetings, and training/conferences with access to a state vehicle Posting Detail Information Posting Number CLS_4148P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary)Job Open Date 11/11/2025 Job Close Date 11/25/2025 Open Until Filled Yes Agency Website Contact Name Jennifer Davis Email jennifer davis@southside.edu Phone Number 434-949-1048 Special Instructions to Applicants This is a full-time position with state and VCCS benefits. This position offers telework but is not a fully remote role, and telework is limited. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are a state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number, and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at www.southside.edu/employment or contact Jennifer Davis at 434.949.1048. Southside Virginia Community College (SVCC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity, or other non-merit factors. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005. SVCC is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Act (ADA and ADAAA), to provide reasonable accommodations to applicants in need of access to the application, interviewing, and selection processes when requested. We are a "Virginia Values Veterans" (V3) stage agency that provides hiring preference to Veterans and members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or a Virginia National Guard Member, we urge you to respond accordingly on your state application. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional InformationBackground Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting