Executive Assistant
2 weeks ago
Executive AssistantWe are seeking a highly organized and proactive Executive Assistant who will provide direct support to the Chief Executive Officer while also contributing to key projects across the organization. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will not only anticipate needs and streamline operations for the executive but also bring project management expertise to ensure initiatives are delivered on time and with impact, all while fostering strong relationships and modeling a people-first, collaborative approach.Key ResponsibilitiesExecutive SupportManage calendars, schedule meetings, submitting expense reports and coordinate travel in a thoughtful and efficient way.Draft, edit, and prepare correspondence, presentations and reports.Handle sensitive information with professionalism and discretion.Serve as a connection point between the executive and internal/external partners, ensuring communication is timely and clear.Support leadership and board meetings, including agenda preparation, logistics, and follow-up.Potential to support additional executives as needed.Project Management & CoordinationPartner with the executive and colleagues to plan, track, and manage key initiatives and projects.Develop project timelines, deliverables, and progress updates to keep work moving forward.Bring together cross-functional teams, ensuring clarity on roles, responsibilities, and goals.Conduct research and synthesize information to support informed decision-making.Identify opportunities to improve processes and workflows that make work easier and more effective.Workplace ExperienceCoordination and implementation of large internal events in collaboration with the Workplace Experience Team, including but not limited to company meetings and significant company celebrations.QualificationsPrevious experience in executive support, project coordination, or related roles.Strong organizational and project management skills; familiarity with tools such as Asana, Trello, or MS Project is a plus.Excellent written and verbal communication skills.Ability to prioritize and manage multiple tasks in a fast-paced environment.High level of discretion and sound judgment.3+ years of prior executive assisting or 5+ years of successive administrative support.Bachelor's degree, associate's degree, or equivalent experience welcomed.Key CompetenciesExercises confidentiality and discretion when handling sensitive information.Proactive, resourceful, and detail-oriented.Strong interpersonal skills with the ability to build positive relationships at all levels.Adaptable and comfortable navigating shifting priorities.Collaborative and team-oriented, with a focus on shared success.
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Executive Assistant
4 weeks ago
Santa Clara, United States Staffing the Universe Full timeExecutive Assistant Our client, a Materials Engineering company, is looking for an Executive Assistant for their Santa Clara, CA location. Responsibilities: Executive-level administrative support, including managing calendar, travel coordination and expense reporting for team members, email communications, and meeting/event planning and management....
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Executive Assistant
4 weeks ago
Santa Clara, United States One Workplace Full timeExecutive Assistant We are seeking a highly organized and proactive Executive Assistant who will provide direct support to the Chief Executive Officer while also contributing to key projects across the organization. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities in a fast-paced...
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Executive Assistant
4 days ago
Santa Clara, United States The Fountain Group Full timePay: $35-37/hr based on experience Location: Onsite in Santa Clara, CA Duration: 1 year contract initially Description Company is looking for a Contract Executive Assistant who can provide high-level, comprehensive administrative support to multiple Executives within the Product Organization. In addition, they will have the presence, sense of urgency and...
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Executive Assistant
5 days ago
Santa Monica, United States Lexington Executive and Household Staffing Full timeExecutive Assistant – Santa Monica Financial FirmOn-Site | $100–120K + Excellent Benefits | Mon–Fri, 8:30–4:30Start Date can be in December or January.A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being...
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Executive Assistant
7 days ago
Santa Monica, United States Lexington Executive and Household Staffing Full timeExecutive Assistant – Santa Monica Financial FirmOn-Site | $100–120K + Excellent Benefits | Mon–Fri, 8:30–4:30Start Date can be in December or January.A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being...
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Executive Assistant
6 days ago
Santa Monica, United States Lexington Executive and Household Staffing Full timeExecutive Assistant – Santa Monica Financial FirmOn-Site | $100–120K + Excellent Benefits | Mon–Fri, 8:30–4:30Start Date can be in December or January.A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being...
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Executive Assistant
3 weeks ago
Santa Clara, United States Longcheer Full timeResponsibilities: Provide high-level support to senior executives. Manage complex calendars and schedules. Arrange travel and coordinate meetings. Prepare documents and handle communications. Requirements: Proven experience as an Executive Assistant. Exceptional organizational and communication skills. Proficient in the Microsoft Office suite. Discreet and...
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Executive Assistant
4 weeks ago
Santa Monica, United States Lexington Executive and Household Staffing Full timeStart Date can be in December or January. A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being the go?to person for busy executives, this is an amazing opportunity with great work?life balance. What You'll Do...
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Executive Assistant
6 days ago
Santa Clara, United States d-Matrix Full timeAt d-Matrix, we are focused on unleashing the potential of generative AI to power the transformation of technology. We are at the forefront of software and hardware innovation, pushing the boundaries of what is possible. Our culture is one of respect and collaboration.We value humility and believe in direct communication. Our team is inclusive, and our...
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Executive Assistant
3 weeks ago
Santa Clara, United States One Workplace Full timeOverview We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other and our clients like family. For the past 100 years, we havent forgotten who we are, and weve never stopped changing. From big city skyscrapers to the west...
