Welcome Programs Coordinator

Welcome Programs CoordinatorStudent Orientation and Transition Programs is seeking a detail-oriented, driven, student-centered professional to fill the Welcome Programs Coordinator role at Penn State University Park. The role is responsible for the planning, coordination, and execution of large-scale welcome initiatives at Penn State University Park, including summer, fall, and spring Welcome events. This role supports New Student Orientation (NSO), which serves over 9,400 new students annually, and contributes to broader campus and community programming efforts.This position is located at the University Park campus. This position requires evening and weekend work, especially in the summer months. An opportunity for flexible work arrangements, including remote work once or twice per week, is a possibility.Reporting to both Student Affairs and Undergraduate Education, Student Orientation and Transition Programs, through collaborative partnerships, is responsible for providing a comprehensive learning experience for all Penn State undergraduate students that supports a successful academic, social, and personal transition to the University.Key Responsibilities:Welcome Program Implementation: Lead the planning and execution of major welcome events such as Quad Fest, HUB Takeovers, Campus Spotlight Stations, Rock the Ice. Collaborate with campus partners on scheduling, marketing, and assessment of welcome activities. Serve on the campus-wide Welcome Week Planning Committee.New Student Orientation Support: Coordinate specific components of NSO, including check-in processes. Address and resolve student and family concerns during orientation.Change-of-Campus Programming: Assist in planning and executing programs for change-of-campus students, including Link UP, Link Penn State, and other targeted orientation events.Additional Duties: Perform other responsibilities as assigned to support the mission of SOTP.Required Qualifications:Demonstrated experience in event planning and program coordinationStrong verbal and written communication skills, with the ability to clearly convey information to diverse audiencesProven ability to work collaboratively in a team-oriented environmentExcellent organizational and time management skills, with attention to detail and the ability to manage multiple prioritiesBasic knowledge of student development theory or experience working with college student populationsProficiency in standard office software and tools (e.g., Microsoft Office Suite, email, calendars)Preferred Qualifications:Master's degree in Higher Education, Student Affairs, or a related fieldExperience coordinating orientation, welcome week, or transition programs in a higher education settingFamiliarity with program assessment and evaluation methodsDemonstrated ability to collect and analyze data to inform program improvementsStrong customer service orientation and stakeholder engagement skillsComfort with public speaking and delivering presentations to large groupsMINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree. No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: NoneBACKGROUND CHECKS/CLEARANCESThis position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position, including all possible grades, is $46,400.00 - $67,300.00. Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.