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Freelance Junior Event Planner

2 months ago

Houston, United States Planned With Full time

Why Join Us?

From your corporate event, brand activation, festival, holiday affair or social gathering, we are a trusted event planning agency based in Houston, Texas that uniquely pairs you with the top vendors, creative and community partners to produce your next dream event. 


Planned With is an event agency of experienced creatives, visionaries, hustlers and artists with a passion for parties and creating unique, engaging and beautiful event experiences. We hold ourselves to the highest standards of creativity, collaboration and communication with our clients. We like to push boundaries with all the tiny details. Planned With is based in Houston, TX and we produce events across Texas, with the goal of keeping Texas as a premier destination for any event.


About This Opportunity: 

We are currently seeking a freelance, creative, talented and experienced Junior Event Planner to play a pivotal role in Planned With's growing event planning business. The responsibilities for the Junior Event Planner include planning, managing and producing event projects for Planned With to meet established revenue goals and client expectations. This candidate is a team player, well-prepared, organized, leads by example and is responsible for successfully producing events representative of the Planned With brand. We expect the Junior Event Planner/Project Manager to bring a positive attitude to the day-to-day operations and a depth of knowledge and organization that enhance the Planned With event workflow.


We are seeking an individual who is confident, self-managed and has a positive attitude to work closely with clients. We expect this candidate to have at least two years of professional event planning experience and an individual with a business savvy and entrepreneurial mindset. This is a contract position with a remote work schedule.


What You'll Do:


Event Planning: 

  • Plan and execute events/projects representative of the Planned With brand
  • Secure all necessary contracts and deposits from clients
  • Manage event timelines, budgets and vendor relationships
  • Coordinate all necessary production-related vendors and logistics, including but not limited to: tent, power, catering, lighting, AV, show production, entertainment, transportation, furniture rentals, fabrications and new inventory production to ensure event success
  • Coordinate site inspections and work directly with site contacts to ensure a smooth integration of their operation and our installation
  • Coordinate all invoicing and payments between Accounting Department and client
  • Ensure production team leaders receive accurate event information according to established timeframes
  • Support on-site event execution and facilitate the successful delivery, installation, and strike of all events
  • Supervise the performance of all event onsite staff including all contracted outside vendors


Creative Direction:

  • Collaborate with the creative team to develop innovative concepts and themes for events (in Pinterest and Canva) 
  • Assist in designing event layouts, decor, and overall aesthetic (in Canva) 
  • Contribute to the development of 3D renderings, event branding materials, invitations, and promotional content as needed 
  • Ensure brand consistency and high-quality standards across all creative deliverables


Client & Stakeholder Management:

  • Communicate effectively with clients to understand their vision, goals, and requirements
  • Provide regular updates to clients and internal stakeholders on event progress and creative direction
  • Address client feedback and make necessary adjustments to meet expectations


Research & Innovation:

  • Stay updated on industry trends, emerging technologies, and creative techniques 
  • Conduct research to identify new opportunities for enhancing event experiences
  • Propose fresh and innovative ideas to elevate the quality and impact of our events


Other Duties: 

  • Other various responsibilities as assigned by supervisor, including social media, sales and administrative duties, such as but not limited to:
  • Updating the Planned With website and Pinterest board with new event galleries
  • Assist with continuing to research fabricators and carpenters and curate the Planned With Production inventory 


Qualifications & Experience:


  • 4 year Bachelor’s Degree in Event Management, Marketing, Communications, or a related field
  • 1-2 years of experience in event planning, creative direction, or a similar role
  • Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines
  • Creative mindset with a keen eye for detail and aesthetics
  • Flexibility to travel and work evenings/weekends as needed
  • Strong organizational and project management skills
  • Excellent communication and interpersonal abilities
  • Is proficient in Microsoft Office, Google Drive, Canva, Adobe Creative Suite