Clinical Department Administrative

2 weeks ago

Madison, United States Wisconsin Staffing Full time

Academic Program SpecialistThe Department of Surgical Sciences (DSS) is seeking an Academic Program Specialist to provide direct support to clinical faculty and staff. This position coordinates academic, research, clinical, and administrative activities, and manages core administrative tasks including calendar management, travel arrangements, meeting scheduling (agendas and minutes), and processing reimbursements. The Specialist will also work in collaboration with the Department of Medical Sciences (DMS). This role requires considerable independent planning and decision-making. The incumbent is expected to exercise considerable initiative and judgment, utilizing a high level of administrative problem-solving, analytical ability, and attention to detail. Professional communication, workplace sensitivity, and diplomacy are essential, alongside excellent administrative, organizational, computer, and interpersonal skills.Key Job Responsibilities:Provides CANVAS and AEFIS support for instructors and faculty. (5%)Faculty reimbursements and purchasing of lab supplies and equipment. (15%)May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. (20%)Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events (10%)Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews (25%)Coordinates program components and evaluates program effectiveness and provides recommendations for improvement (25%)Department: The Department of Surgical Sciences teaches veterinary students in both classroom and laboratory settings; trains students, interns, and residents in the UW Veterinary Care Teaching Hospital; mentors graduate students; conducts research to benefit animal and human.The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

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