AP Administrative Assistant

3 weeks ago

Lawrence, United States HW Staffing Full time

Administrative & Customer Service AssistantLocation: Lawrence, MAPay Rate: $16.00 $18.00 per hourSchedule: Full-Time | MondayFriday, 8:00 AM 4:30 PMWork Type: Onsite | Government ContractorPosition OverviewWe are seeking a professional and customer-focused Administrative & Customer Service Assistant to join our team in Lawrence, MA. This position serves as one of the first points of contact for visitors and callers, providing excellent customer service while supporting daily administrative and light accounting tasks. The ideal candidate is friendly, detail-oriented, and thrives in a busy office environment.Key ResponsibilitiesAnswer and direct incoming calls across three phone lines with courtesy and professionalismGreet and assist visitors, vendors, and clients in person and by phoneProvide general administrative support including data entry, document preparation, and filingMaintain organized alphabetical paper filing systems for accounting and office recordsAssist the accounting team by matching purchase orders to invoices and entering data into Peachtree/Sage (no check runs or journal entries required)Coordinate with team members to ensure accurate and timely processing of invoicesSupport internal departments with clerical and communication needs as assignedQualifications12 years of administrative or customer service experience in an office setting (government contracting environment a plus)Strong communication and interpersonal skillsProfessional phone etiquette and ability to manage multiple phone linesAttention to detail and solid organizational skillsBasic knowledge of Peachtree/Sage or other accounting software preferredProficiency in Microsoft Office (Word, Excel, Outlook)Why Join UsWork with a respected government contractor in a stable, full-time positionCollaborative team environment with opportunities to learn new skillsConsistent weekday schedule no weekends required

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