AP Administrative Assistant

1 week ago

Lawrence, MA, United States HW Staffing Solutions Full time
Job Description

Title: Administrative & Customer Service Assistant
Location: Lawrence, MA
Pay Rate: $16.00 - $18.00 per hour
Schedule: Full-Time | Monday-Friday, 8:00 AM - 4:30 PM
Work Type: Onsite | Government Contractor

Position Overview:

We are seeking a professional and customer-focused Administrative & Customer Service Assistant to join our team in Lawrence, MA. This position serves as one of the first points of contact for visitors and callers, providing excellent customer service while supporting daily administrative and light accounting tasks. The ideal candidate is friendly, detail-oriented, and thrives in a busy office environment.

Key Responsibilities:
  • Answer and direct incoming calls across three phone lines with courtesy and professionalism
  • Greet and assist visitors, vendors, and clients in person and by phone
  • Provide general administrative support including data entry, document preparation, and filing
  • Maintain organized alphabetical paper filing systems for accounting and office records
  • Assist the accounting team by matching purchase orders to invoices and entering data into Peachtree/Sage (no check runs or journal entries required)
  • Coordinate with team members to ensure accurate and timely processing of invoices
  • Support internal departments with clerical and communication needs as assigned
Qualifications:
  • 1-2 years of administrative or customer service experience in an office setting (government contracting environment a plus)
  • Strong communication and interpersonal skills
  • Professional phone etiquette and ability to manage multiple phone lines
  • Attention to detail and solid organizational skills
  • Basic knowledge of Peachtree/Sage or other accounting software preferred
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
Why Join Us:
  • Work with a respected government contractor in a stable, full-time position
  • Collaborative team environment with opportunities to learn new skills
  • Consistent weekday schedule - no weekends required
Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality.HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Nicole Horan
Regional Branch Manager

Nicole Horan is the Regional Branch Manager for HW Staffing Solutions in Nashua, NH. In her position, she oversees the training and development of all office staff and the overall business operations including: client development and management, temporary staffing and recruiting and quality assurance initiatives. Nicole also ensures compliance with state and federal labor and employment laws.Nicole has worked in the temporary staffing industry since 2002, focusing on administrative/professional staffing as well as skilled manufacturing. She has been credentialed by the National Association of Personnel Services as a Certified Temporary Staffing Specialist and serves on the Board of Directors for the Northern New England Association of Personnel Services as the legislative committee chair. In addition to her involvement in the staffing industry, serves on the Nashua Chamber of Commerce's Legislative Advocacy Committee.
  • 603-966-2725
  • Nhoran@hwstaffing.com
  • Connect on LinkedIn

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