Administrative Assistant at Engineering Firm

2 weeks ago

Decatur, United States IKERD Full time
Job Description
About Role: We are looking for a full-time or part-time assistant to join our professional consulting team. The ideal candidate will love working in Decatur, Texas. An ideal candidate will be a problem solver, quick thinking, sound decision maker with a clear head. They must have zero tolerance for gossip and laziness with a passion for team work while still being able to work independently. They must have a positive attitude and a servants-leader heart with an eye for team work to help the firm serve our clients.

Professional Assistant Job Duties:

  • Wants to work long term in Decatur, Texas
  • Leave items they touch better off than they found them.
  • Has above average intelligence, wisdom, mature problem-solving skills and COMMON SENSE
  • Attention to detail in dealing with emails, calendars, and travel plans across multiple time zones.
  • Works directly one on one with firm principals to plan and schedule duties each week to help keep Principals as 'billable' as possible.
  • Books travel arrangements that are well thought out considering multiple time zones.
  • Organizes and schedules meetings and appointments with MS Outlook and other devises. This includes calling attendees to confirm they will be at the meetings, whether in person or online using systems like GoToMeeting.
  • Creates proposals, invoices, and any other necessary project documentation.
  • Is proactive.
  • Is responsible with money and financial decisions, such as ordering office supplies and equipment.
  • Works with and handles confidential information in a professional manner.
  • Has strong typing, and technical writing skills and can work from an audio dictation to create professional letters, memorandums, and reports.
  • Proficient with PowerPoint and able to assist in creating professional presentations.
  • Enjoys working with computers and technology as well as learning new applications.
  • Professional in calling clients and following up on proposals and invoices they send for the principals.
  • Maintains contact lists with excel or other CRM software (which we can train on).
  • Assist with key administrative support items for the firm principals.
  • Type 65+ WPM.

Desirable:

  • Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
  • Excellent working knowledge of Microsoft Word, Excel, Publisher, and PowerPoint.
  • Relevant training will be given to suitable candidate.
  • Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and, where necessary, revised in accordance with organizational needs. Any major changes will be discussed with the post holder.

Compensation : Compensation commensurate with experience, knowledge, talent, work ethic, attitude and skill.

Job Type: Full-time

Skill Set
Professional Assistant Job Duties: Wants to work long term in Decatur, Texas Leave items they touch better off than they found them. Has above average intelligence, wisdom, mature problem-solving skills and COMMON SENSE Attention to detail in dealing with emails, calendars, and travel plans across multiple time zones. Works directly one on one with firm principals to plan and schedule duties each week to help keep Principals as 'billable' as possible. Books travel arrangements that are well thought out considering multiple time zones. Organizes and schedules meetings and appointments with MS Outlook and other devices. This includes calling attendees to confirm they will be at the meetings, whether in person or online using systems like GoToMeeting. Creates proposals, invoices, and any other necessary project documentation. Is proactive and does not sit around waiting on tasks to be given. Is responsible with money and financial decisions, such as ordering office supplies and equipment. Works with and handles confidential information in a professional manner. Has strong typing, and technical writing skills and can work from an audio dictation to create professional letters, memorandums, reports and/or PowerPoint presentations. Enjoys working with computers and technology as well as learning new applications. Professional in calling clients and following up on proposals and invoices they send for the principals. Maintains contact lists with excel or other CRM software (which we can train on). Assist with key administrative support items for the firm principals. Type 65+ WPM. Desirable: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Excellent working knowledge of Microsoft Word, Excel, Publisher, and PowerPoint. Relevant training will be given to suitable candidate. Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.Learn More

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