Human Resources Assistant/Office Manager

3 weeks ago

Greenwich Township, United States S&L Cold Storage Full time

This position will perform functions related to day-to-day organizational/administrative support of the office while also working with staff regarding Human Resource needs. This individual will collaboratively work across the organization, demonstrating high levels of flexibility and an understanding of handling confidential, sensitive issues with professionalism and engaging with staff in a friendly, courteous, and service-oriented manner. As the HR Associate/Office Manager, you will foster the company culture and maintain a team-focused environment.

 

Essential Duties and Responsibilities:


HR Administration


Controls and maintains bulletin boards and internal communication processes to comply with policies, procedures, and federal and state regulations.

Ensure understanding and technical knowledge to support HR programs.

Maintain HR-related documentation and records in adherence to legal, statutory, and compliance requirements.

Work collaboratively with departments with standard internal communications, regulatory postings, and employee engagement activities.

Working with the Human Resources Manager, plan and organize company events (luncheons, recognition, anniversaries, birthdays).


Safety


Act as a safety back-up.

Maintain first aid room and supplies.

Responsibility as a fire warden and first aid representative – Training will be provided.

Assist in forming and running the employee Safety team.


Recruitment


Assist with talent acquisition, recruitment, and onboarding details. Assist with onboarding new employees, including creating welcome packages and ensuring onboarding documents are completed timely and accurate.

Coordinate interviews with hiring managers and interviewees, following up with interviewers to make the interview schedule seamless. Act as the liaison between recruitment firms and the HR department.

Manage reference checks, verifications of employment status, background checks, and drug screens.

New hire equipment orders, work with IT and new hires to ensure complete set up is delivered – handle issues as they arise.

Assist with managing the relationships with temporary recruitment agencies.


Office Administration


Maintain inventory of office supplies; order new supplies as needed.

Reception duties, including telephone answering, post, deliveries, supplier queries, etc.

Provide clerical and administrative support to the Human Resources Manager and the Director of Operations.

Performs other duties and responsibilities as required to fulfill job function or as assigned.

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.


Education and/or Work Experience Requirements:


Degree in Administration, Business, or related field and/or equivalent combination of education and experience.

1 – 2+ years of experience as an HR Coordinator, Assistant, or Associate OR Office Manager with HR responsibilities.


Competencies:

Proficiency in computer and software skills (MS Office).

Experience managing ADP or other payroll administration systems.

Experience maintaining strict confidentiality.

Attention to detail in all tasks and interactions.

Possess a can-do attitude.

Excellent interpersonal skills with effective oral and written communication.

Self-motivated problem-solver with a proactive nature.

Flexible and adaptable with the ability to build solid relationships with teammates.

Flexibility and ability to thrive in a fast-paced environment.

Entrepreneurial spirit with a desire to learn every single day.

Energetic, kind, sincere, and positive.

Bilingual/bi-literate English/Spanish.

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