Logistics Assistant

3 weeks ago

Fairfax, United States Fairfax County Government Full time


Job Announcement

Serves as the assistant manager for all voting equipment in Fairfax County, the largest voting jurisdiction in Virginia and one of the 30 largest voting jurisdictions in the United States. Under the supervision of the Voting Equipment & Logistics Manager, plays a critical role in pre-election equipment testing and many logistical operations.

Manages a team of more than 50 voting equipment technicians and oversees the testing and deployment of more than 1,400 pieces of voting equipment used at 280 early voting and election day polling places.

Fairfax County will upgrade to a new voting equipment system in early 2025 after ten years of using the current system. This position will be essential in facilitating this transition by developing new processes, training technicians, and preparing poll workers to use the new system.

Job responsibilities include:

  • Works regularly at main office in Fairfax, VA and voting equipment warehouse in Springfield, VA, with the ability to travel between these locations.
  • Supervises more than 50 voting equipment technicians (rovers) in programming, testing, and repairing voting equipment.
  • Leads comprehensive pre-election logic and accuracy testing for over 1,400 pieces of voting equipment, including ballot scanners, ballot marking devices, pollbooks, and ballot-on-demand systems.
  • Manages warehouse operations, including security and inventory of voting equipment.
  • Uses Airtable database software to track voting equipment inventory, testing, repairs, and chain of custody.
  • Develops and maintains strong chain of custody practices and security documentation for all voting equipment as it travels between voting equipment warehouse, polling places, distribution depots, and other locations.
  • Utilizes GPS, RFID, and related software to track the chain of custody of voting equipment.
  • Regularly communicates with voting system and ballot printing vendors for equipment orders and service calls.
  • Develops comprehensive plans for scheduling delivery and return of voting equipment from all 280 polling places.
  • Develops procedures to efficiently handle election night logistics and recover unreturned items.
  • Supports voting equipment during the 45-day early voting period at 16 early voting sites.
  • Serves as a lead coordinator for the Tech & Emergency Support incident command center on election day, ensuring swift and effective responses to emergencies and technical issues.
  • Prepares essential forms, signs, general supplies, and other materials.
  • Responds to voter inquiries related to voting equipment and the general security of election infrastructure.
  • Conducts statutorily required risk-limiting audits of voting equipment annually or as mandated by law.
  • Maintains an in-depth understanding of voting system systems and election-specific technology.

As a member of the Office of Elections staff, participates in other activities related to election administration and voter registration on an as-needed basis. A flexible schedule is required before, during, and immediately after election day. Must be able to work regularly beginning at 7:00 AM during voting equipment testing periods. Must be able to work evenings and weekends immediately before and during each election. Work-from-home may be available for up to 2 days per week during non-election periods, but all work is in-person during the 60 days before each election. There are two major elections most years, with three major elections in presidential years.

Note: The selected applicant‘s starting salary will not typically exceed the midpoint of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

The assigned functional areas of the position are general administrative support, election operations, public administration, warehouse management, and/or logistics.
Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:

  • Valid driver‘s license
  • Must be a registered voter in the state of Virginia or ability to become one within 30 days of employment

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.

Additional Work Schedule Requirements: During peak election periods, the position requires ability to work weekends and extensive overtime.

PREFERRED QUALIFICATIONS:
  • Experience in an election office and with the election process
  • Experience managing voting equipment or working in a voting equipment warehouse
  • Experience as an election officer (poll worker) at a polling place
  • Experience supervising and managing temporary staff or poll workers
  • Experience coordinating deliveries to polling places or similar task
  • Excellent organizational and coordination skills
  • Intermediate proficiency in Microsoft Office (Word, Excel) to develop reports and spreadsheets
  • Ability to develop strategic and contingency plans

PHYSICAL REQUIREMENTS:
Some office work is required and is generally sedentary; however, the position requires one to have the ability to assemble and repair electronic voting equipment, lift and carry equipment up to 50 pounds, walk stand, stoop, and kneel in a warehouse work environment. Visual acuity to read and manipulate data on computer monitor, ability to communicate in person and on the phone and also includes time at community and individual meetings. Will need mobility and ability to carry items between 280 early voting and election day polling sites and between the main office, warehouse and courthouse. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY . . EEO/AA/TTY.

#LI-LD1

  • Agribusiness Logistics Coordinator

    2 weeks ago

    Fairfax, South Dakota, United States CHS Inc Full time

    CHS Inc. is a leading global agribusiness seeking an Agribusiness Logistics Coordinator to join our team in Fairfax, SD. This is an exciting opportunity to contribute to the success of our company by coordinating logistics and supply chain activities, ensuring seamless delivery of fertilizers and crop protection products to our customers.Key...

  • Administrative Leadership Assistant

    2 weeks ago

    Fairfax, Virginia, United States ThinkTek Full time

    As a key partner to our C-level executives, we are looking for an experienced Executive Administrative Assistant to join our team at ThinkTek LLC.Key Responsibilities:Manage complex schedules, ensuring timely arrival and departure from meetings and appointments.Prepare and organize high-quality reports, presentations, and other business documents.Craft and...

  • Executive Assistant to CEO

    2 months ago

    Fairfax, United States SD Carter Enterprise LLC Full time

    Job DescriptionJob DescriptionThe Executive Assistant will be responsible for the administrative and organizational management of the CEO’s office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative...

  • Material Resource Planning Analyst

    5 days ago

    Fairfax, Virginia, United States Azure Summit Technology Full time

    Logistics Analyst Role at Azure Summit TechnologyWe're seeking a skilled logistics professional to join our team as a Logistics Analyst. In this role, you'll work closely with our engineering team to develop and maintain program, product, system, and subsystem bills of materials (BOM). You'll also coordinate material receiving, inspection, acceptance, and...

  • Executive Assistant

    7 days ago

    Fairfax, Virginia, United States ThinkTek Full time

    Job OverviewWe are seeking an exceptional Executive Assistant to support our C-level executives. This is an exciting opportunity to join a dynamic team and contribute to the success of our clients.Key Responsibilities:Manage and coordinate schedules, appointments, and travel arrangements for multiple executives.Support email management, communication, and...

  • Event and Promotions Assistant

    1 month ago

    Fairfax, United States Smart Solutions Inc Full time

    Description We are seeking a passionate and detail-oriented individual to join our team as an Event and Promotions Assistant. This role offers an exciting opportunity to be a key player in executing impactful events and promotions, contributing to the success of our clients' marketing campaigns. Responsibilities: Assist in the planning, coordination, and...

  • Project Manager

    2 weeks ago

    Fairfax, United States Logenix International Full time

    Logenix specializes in global planning and freight forwarding services. Our proven record for on-time, on-budget performance is unmatched in the logistics industry. Operating on behalf of the US Government and its contractors, comprising the world's most admired corporations and humanitarian organizations, Logenix staff are recognized as the industry's most...

  • Project Manager

    3 days ago

    Fairfax, United States Logenix International Full time

    Logenix specializes in global planning and freight forwarding services. Our proven record for on-time, on-budget performance is unmatched in the logistics industry. Operating on behalf of the US Government and its contractors, comprising the world's most admired corporations and humanitarian organizations, Logenix staff are recognized as the industry's most...

  • Administrative Assistant

    3 weeks ago

    Fairfax, United States Fairfax County Government Full time

    Job Announcement This position provides administrative support for a wide range of human resources operations, personnel and payroll actions for a large department with a geographically dispersed and functionally diverse staff. Interprets federal and state laws, county and...

  • Executive Assistant

    3 days ago

    Fairfax County, United States Virginia Transformer Corp Full time

    US Secretary of Energy, Jennifer Granholm said, “With what Virginia Transformer is doing, they are at the center of how we’re going to build out the backbone of our clean energy future.”Virginia Transformer and Georgia Transformer Corp., is “the engineering firm that makes transformers.”We are the largest US-owned manufacturer of electric...

  • Executive Assistant

    2 weeks ago

    Fairfax County, United States Virginia Transformer Corp Full time

    US Secretary of Energy, Jennifer Granholm said, “With what Virginia Transformer is doing, they are at the center of how we’re going to build out the backbone of our clean energy future.”Virginia Transformer and Georgia Transformer Corp., is “the engineering firm that makes transformers.”We are the largest US-owned manufacturer of electric...

  • Executive Assistant to the CEO and Office Manager

    4 days ago

    Fairfax, United States Lenderworks Full time

    Job DescriptionJob DescriptionDescription:At Lenderworks®, we believe our team is our competitive edge. Since 2011, we've combined innovation with deep industry expertise, providing unparalleled growth opportunities for our team and supporting a collaborative, client-focused culture. If you're ready to make an impact and be part of a...

  • Specialty Nurse Practitioner or Physician Assistant, Infusion

    2 weeks ago

    Fairfax, United States Inova Health System Full time

    Inova Schar Cancer Institute is looking for a dedicated Infusion Advanced Practice Provider (Nurse Practitioner or Physician Assistant) to join the team. This role will be PRN day shift. Sign-on bonus and relocation assistance eligible. Inova Schar Cancer Institute is a state-of-the-art cancer center in the Washington, DC metro area designed to bring healing...

  • Administrative Assistant

    3 days ago

    Fairfax County, United States ROCS Grad Staffing Full time

    About Us:We are an award winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Administrative Assistant to join our team and help keep our office operations running smoothly.Key Responsibilities:Front Desk Management:Serve as the first point of...

  • Administrative Assistant

    4 days ago

    Fairfax County, United States ROCS Grad Staffing Full time

    About Us:We are an award winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Administrative Assistant to join our team and help keep our office operations running smoothly.Key Responsibilities:Front Desk Management:Serve as the first point of...

  • Senior Engineering Specialist

    3 weeks ago

    Fairfax, United States Nationwide IT Services Full time

    Sr. Business Process Re-Engineering Specialist100% remote with frequent visits to Ft. BelvoirIT-II or NACLC/Secret clearanceNationwide IT Services (NIS) is seeking an experiencedSr. Business Process Re-Engineering Specialistfor a potential opportunity to support our DLA customer.RequirementsSenior Level:Provides facilitation, training, methodology...

  • Virginia Transformer Corp | Executive Assistant

    2 weeks ago

    fairfax county, United States Virginia Transformer Corp Full time

    US Secretary of Energy, Jennifer Granholm said, “With what Virginia Transformer is doing, they are at the center of how we’re going to build out the backbone of our clean energy future.”Virginia Transformer and Georgia Transformer Corp., is “the engineering firm that makes transformers.”We are the largest US-owned manufacturer of electric...

  • ROCS Grad Staffing | Administrative Assistant

    5 days ago

    fairfax county, United States ROCS Grad Staffing Full time

    About Us:We are an award winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Administrative Assistant to join our team and help keep our office operations running smoothly.Key Responsibilities:Front Desk Management:Serve as the first point of...

  • Administrative Coordinator

    4 weeks ago

    Fairfax, United States PrideStaff Full time

    Role: Administrative CoordinatorStatus: Temp-to-PermLocation: Fairfax, VASchedule: Monday - Friday, 8 am - 5 pm Salary: 45k-47kJob Description: Coordinates and assists with internal operations headquarters, provides essential supportacross a broad spectrum of various administrative, Human Resources (HR), and operational functionswithin the organization....

  • Administrative Coordinator

    4 weeks ago

    Fairfax, United States PrideStaff Full time

    Role: Administrative CoordinatorStatus: Temp-to-PermLocation: Fairfax, VASchedule: Monday - Friday, 8 am - 5 pm Salary: 45k-47kJob Description: Coordinates and assists with internal operations headquarters, provides essential support across a broad spectrum of various administrative, Human Resources (HR), and operational functions within the organization....