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Administrative Assistant III

1 month ago

San Mateo, United States Samuel Merritt University Full time
Description:
Job Description Summary:
Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the Student Affairs and serve all students, faculty, staff, and guests. This position supports all campus operations, including admission, recruitment, student services, and academic programs. The person in this role is required to work fully on-site at our San Mateo campus.
Duties and Responsibilities:

(60%) Administrative Support
  • As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
  • Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
  • Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
  • Utilize appropriate online/electronic systems to accomplish administrative tasks.
  • Provide staffing and support for University events.
  • Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
  • Assist with opening and closing the campus.

(40%) General Support
  • Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.
  • Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
  • Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
  • Other duties as assigned.

Requirements

Skills and Abilities:
  • Proficient with the use of computers and technology, with an intermediate knowledge of Microsoft Office/365 programs (Teams, Word, Excel, PowerPoint), teleconferencing software/hardware, and database systems.
  • Excellent interpersonal, communication (written/oral), and negotiation skills.
  • Basic mathematical skills.
  • Good judgment and creative thinking to solve daily problems.
  • Ability to handle privileged information in a confidential manner.
  • Ability to prioritize, multi-task, and complete work with attention to detail.
  • Ability to read and carry out written instructions.
  • Ability to understand and carry out verbal instructions.
  • Ability to organize and prioritize workload.
  • Ability to speak effectively with co-workers, public, and student populations.
  • Ability to work independently.

Education and/or Experience:
  • High School Diploma, or GED (required).
  • Minimum of 3 years work experience in an administrative role (required).
  • Bachelor's Degree (preferred).
  • Experience in higher education and/or medical/clinical settings (preferred).

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Considerable time spent at a desk using a computer.
  • Ability to use telephone and electronic equipment used in general operations.
  • Ability to read and write clear documents.
  • Ability to push and pull carts.
  • May be required to attend occasional conference and training sessions within Bay Area or in-state locations.
  • May be required to travel to other SMU campuses.

Working conditions:
  • Typical office environment, with interruptions depending on campus activities.
  • Option for hybrid remote work, as allowed by University policy.
Employee Status:
RegularExemption Status:
United States of America (Non-Exempt)Time Type:
Full timeJob Shift:

Pay Range:
$21.55 - $23.08 per hour

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.Learn More