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Grants Management Specialist

3 months ago

Sacramento, United States Contracts Management Enterprises - CMENT LLC Full time

Job Title: Grants Management Specialist

This is a Hybrid role: 3 days on-site & 2 days remote per week

Location: 1325 J Street Suite 1500 Sacramento, CA 95814 + Remote

This role requires travel 5-10 Trips per Year

Applicant must be a U.S. Citizen

Salary: $90K-$95K + Benefits


Description: We are seeking a Grants Management Specialist to support the OLDCC Under a four-year contract (1 Base Year + 3 Option Year)


Minimum years of Experience: 3 years


Minimum Education: Bachelor’s Degree (A 4-year course of study leading to a bachelor's degree with a major in any field that included or was supplemented by; at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial


Preferred Qualifications:

A Certification in Federal Grants Management (that is no more than 6 years old) by a relevant accrediting body (e.g. NGMA, MCI, GPCI, etc.), and training on the OMB 2 CFR 200 Regulation (per the new guidance of the Office of Management and Budget (OMB) that went into effect on December 26, 2014) are strongly preferred

  • reviewing and making recommendations to federal grants and cooperative agreements is strongly preferred. More than 3 years’ experience is preferred.
  • to provide independent analyses, advice, and recommendations on grants and cooperative agreements is strongly preferred.
  • to collaborate as part of several teams and ensure completion of other’s work product is required.
  • to record notes during official review meetings to be included in the official grant record is required. Experience with Office of Management and Budget Guidance for Grants and Agreements (2 CPR, Part 200) is strongly preferred.
  • with Federal Grant Regulations is strongly preferred. Demonstrated understanding of policy implications, as opposed to only understanding best practices, is preferred.
  • using Microsoft Office products and Adobe Acrobat is required


Duties and Responsibilities:

Provide support for all phases of the grants management lifecycles including, but not limited to:

Planning, requirements definition, Federal Notice development, evaluation, award, post-award management, grant award closeout, and other related administrative support functions, ensuring adherence to Federal and DoD guidance and Regulations, within the Agency specific Grant Management System.

As needed, serves as liaison between DOD, applicant organizations, and grantee organizations.

Utilize Federal and DoD grant websites to monitor the submission of competitive applications.

Performs the role of Grants Management Specialist in DOD’s electronic grants management system.

As needed, works with IT Support to learn new workflow processes and resolve trouble tickets.

Maintain a high level of commitment while tending to multiple tasks and priorities with attention to detail. Coordinates with Project Manager when problems or conflicts occur that might impact the timely completion of work.

Conducts risk assessment and business review of applicant. Review, analyze and evaluate grant application packages for compliance with Federal and DoD grant regulations, memorandums, and policy. Provide comprehensive recommendations when compliance concerns are identified.

Complete compliance review of an application in 7 or less business days.

Attend Technical Review Committee (TRC) meetings utilizing grants management system to create and maintain TRC meeting action items/minutes.

Process grant related activities, awards, and amendments using appropriate templates.

Ensure applicable terms and conditions are clearly annotated and defined.

Issues award notification to grantee.

Ensures receipt of ratified award document and coordinates ratification with Agency budget office. Monitors the status of the obligation of Federal funds.

Completes submission of award data to Federal government and DoD websites.

Collaborate with grantee and/or project manager throughout the life cycle of the grant award and funding to ensure proper and appropriate use of funds and recommend grant activities to ensure compliance.

Participate in audit testing and implementing corrective action plans.

Review and approve financial reports submitted by Grantees. Verifies accuracy of financial report through the review of the ratified award document(s), approved amendments, Defense Financial System of Record payment ledger, and terms and conditions. Ensures DOD’s electronic grants management system agrees with the Defense Financial System of Record payment ledger.

Perform final review of completed awards.

Prepares and submits closeout letter.

As needed, coordinate with DOD Project Managers and staff as needed to ensure Congressional notifications of grant award are correctly timed with release of the award. Deliver signed grant award notification letters to Pentagon courier office for distribution to appropriate member of Congress.

Travel to other Government facilities, non-federal entity sites (e.g., grantees), or other contractor facilities may be required, at the request of the Government


Full-Time Employee Benefits

  • Safe Harbor 401K with Non-Elective Employer Contribution
  • Certification Reimbursement Opportunities
  • Medical Insurance (Employee Medical Benefit is 100% subsidized)
  • Dental Insurance (Employee Dental Benefit is 100% subsidized)
  • Vision Insurance (Employee Vision Benefit is 100% subsidized)
  • 11 Paid Holidays
  • Annual PTO Accrual (Vacation & Sick)


Company Description:

Founded in 2015, Contracts Management Enterprises, LLC (CMENT) is a SBA Certified 8(a), HUBZone and Economically Disadvantaged Woman-Owned Small Business (EDWOSB). We provide full lifecycle acquisition support, administrative services, proposal management and professional training.


CMENT is an Equal Opportunity Employer. CMENT does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.