Administrative Assistant

3 weeks ago

ParsippanyTroy Hills, United States AMISEQ Full time

Job Title: Admin Assistant II Duration: 6 - 12 months. Location: Parsippany, NJTravel requirements: Some business travel might be requiredJob Description:This position is responsible for all administrative support to the assigned departments.General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, and copying and distribution of documentsTravel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliationSupport coordination of meetings with internal and external business partnersSupport the expense process in SAP, along with purchase requisition and invoicingManage Purchase Orders, including creating and tracking spendSupport the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies, and office visitorsCore essential skills:1) Expert skills in Excel and PowerPoint2) Travel Planning skills - Ability to navigate various apps, such as SAP Concur for travelSkills/Knowledge/Abilities:Advanced skill level in MS Office, including proficiency in Word, PowerPoint, Excel, and OutlookBasic knowledge of teleconference and videoconference servicesYour experience and qualifications:Any equivalent combination of education, training, and/or experience that fulfills the requirements of the position will be considered. Education/Certification/Experience:Bachelors Degree or commensurate experienceMinimum 5 years experience in an administrative support role for senior executives

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