Assistant Property Manager

4 weeks ago


Scottsdale, United States Exclusent, Inc. Full time

The Assistant Property Manager is responsible for supporting both the Asset Manager and Property Manager in the day-to-day operations of managing our clients multi-family/commercial/industrial properties. This role involves a combination of administrative, financial, and customer service duties to ensure the smooth operation of the portfolio's managerial needs from both an Asset Management and Property Management perspective.


Key Responsibilities:

  • Assist in addressing tenant inquiries, concerns, and requests promptly and professionally.
  • Compile leasing reports from the listing brokers and assist with leasing activities, including lease renewals and move-in/move-out processes.
  • Facilitate tenant communication and maintain positive relationships.
  • Assist in preparing and managing property budgets.
  • Handle accounts receivable and payable, including rent collection and processing invoices.
  • Prepare financial reports and maintain accurate records using Yardi and Excel.
  • Coordinate and oversee loan reporting, ensuring timely resolution.
  • Conduct regular property inspections, if required.
  • Liaise with contractors and vendors for repairs and maintenance services, as needed.
  • Maintain, update, and organize property files and electronic record keeping.
  • Support the Asset and Property Managers in various administrative tasks as needed.
  • Assist in developing strong relationships with listing brokers - reviewing their marketing quarterly.
  • Maintain and ensure accurate and up-to-date information.


Requirements:

  • 1-5 years of experience in asset or property management or a related field (at least some of that in the commercial space is required).
  • Proven experience with property management software, particularly Yardi.
  • Proficient in Microsoft Excel and other Microsoft Office applications.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong analytical and problem-solving skills.
  • High school diploma or equivalent required; bachelor’s degree in business administration, Real Estate, or a related field preferred.
  • An Arizona real estate license is preferred (but NOT required)



MUST be currently local to Greater Phoenix and able to work in our Scottsdale office 5-days / week.


Healthcare 100% covered for employees (50% covered for dependents).



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